Paternity Leave Application | Check the Format and Sample Letters

Paternity leave is equally important as maternity leave. Paternity leave is a type of paid leave for male employees to maintain a balance between their personal and professional lives after the birth of a baby. A paternity leave application is a type of formal application letter written to your boss to grant you a few weeks of paid leave.

What is a Paternity Leave Application?

A paternity leave application is a request letter from an employee to the boss requesting leave for a man whose partner has recently given birth. Paternity leaves ensure that the male employees can have a balance between their professional and personal lives. The leave period is the phase when a person who has recently become a father can legally claim paid leave to provide the necessary care and support to the newborn baby and the mother. A paternity leave request letter is a type of formal letter written in a humble tone requesting your manager to grant the leave.

Employees write a lot of letters to their managers during their work life, like a leave application for office for personal work, or a salary increment letter when you want an increment, or if you are leaving the job and requesting them to provide a relieving letter, etc. Similarly, a paternity leave request letter is a letter to request a few days of leave for supporting the family. The application can be sent offline to the office or can be online by writing a paternity leave mail. Read the below article and check the format to follow while writing the paternity leave application. Before you write the application to your boss, refer to the sample letters given below for a better understanding of the format to write the letter.

Paternity Leave Application Format

A paternity leave application is written following the formal letter format which has been mentioned below. It is essential to mention the below-listed details.

  • From address
  • Date
  • To address
  • Subject
  • Salutation
  • Body mentioning the details like dates
  • Complimentary Close

Samples of Writing a Paternity Leave Letter

You can refer to the below-provided paternity leave letter samples before writing the letter so that you do not miss out on important details.

Paternity Leave Request

Krishna Reddy

Pai Layout, Sector – 6, Meera Road

New Delhi

Date: 6th March 2022

Rashmita Dutta

UNIPIC Pvt. Ltd

Outer Ring Road, Bannerghatta Road

Bangalore

Sub: Request for Paternity Leave.

Dear Rashmita,

I am Krishna Reddy, from Digital Marketing Team, working as a Curriculum Associate with employee ID E0000. I am glad to announce that my wife and I have been blessed with a baby girl on 5th March 2022. I am writing this letter to request you to grant me 20 days of leave (6th March 2022 – 25th March 2022) so that I can take care of the newborn baby as well as my wife. Since we both are staying alone here, she needs my support.

I am attaching the relevant medical reports for your reference. I shall be highly grateful to you if you can approve the paid leaves from the above-mentioned dates. Hope you understand my concern and accept my request. Waiting for your positive response.

Thanks in advance.

Regards,

(Signature)

KRISHNA REDDY

Contact – 8888888888

Attachments:

  • Hospital bills
  • Pregnancy letter

Paternity Leave Letter

Balaram Samal

Lane – 9, Tankapani Road

Bhubaneswar

Date: 6th March 2022

Swapna Ray

Spectra Solutions

Outer Ring Road, Bannerghatta Road

Bangalore

Sub: Request for Paternity Leave.

Dear Rashmita,

I am Balaram Samal, from Digital Marketing Team, working as a Curriculum Associate with employee ID XXXXX. I would like to inform you that my wife’s pregnancy date is on 7th March 2022, and she will be admitted to the hospital on 6th March 2022. Therefore, I request you to kindly grant me 20 days of leave (from 7th March 2022 – 26th March 2022) so that I can take good care of my child and wife. I hope you understand the concern and that you will consider my application for leave.

I kindly request you to grant me leave for the above-mentioned dates. I shall be highly obliged to you for the same.

Thank you.

Regards,

(Signature)

BALARAM SAMAL

Contact – 8888888888

Paternity Leave Email

To: [email protected]

Subject: Paternity Leave Application for 25 days

Dear Mohit,

I am glad to announce that my wife and I have been blessed with a baby girl on 6th March 2022 at City Hospital. I am writing this mail to request you 25 days of leave, i.e., from 7th March 2022 to 30th March 2022 so that I will get enough time to manage my family and take good care of the newborn baby and my wife. I hope you understand my concern and you will approve my leave application for the above-mentioned dates. Mr Sharad shall take the responsibility for my work for the above-mentioned dates. As he will be on leave next month, I shall take the responsibility for his work in return. I kindly request you to kindly approve my leave application for the above-mentioned dates.

Thank you and Regards,

Gurudatta Mohanty

Employee ID: EXXXX

Content Head

Contact details: 9999999999

Frequently Asked Questions on Paternity Leave Application

How to write a paternity leave application to HR?

You can write a paternity leave application to HR by following the formal letter format. Mention the details of your address, the receiver’s address, and then in the body, mention the details of your leave period.

Can I write a paternity leave email?

Yes, you can write a paternity leave mail to your boss, requesting him/her to allow you to take paternity leave for a certain time period and there won’t be deductions for those periods.

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