An authorisation letter is written to the bank’s branch manager. It serves as a legal document that entrusts a person to collect the documents on behalf of someone else. In case you are occupied with something important and you are unable to collect the documents from the bank, you will have to write a confirmation letter giving all the details of the person.
Table of Contents
- How to Write an Authorisation Letter to Collect Documents?
- Formats and Samples of Writing an Authorisation Letter to Collect Documents
- Frequently Asked Questions on Authorisation Letter to Collect Documents
How to Write an Authorisation Letter to Collect Documents?
Bank documents are very important and needs to be handled carefully. If a document is misplaced, it can be a matter of great concern. For the same reason, the bank also takes care of all the documents. Just like you write other formal letters, letters to banks, application for bank statements, applications for ATM cards, etc., an authorisation letter to collect documents is also a formal letter.
The authorisation letter format to collect documents includes details of the person receiving the documents on your behalf and your personal details. In order to know the format in detail, check the samples provided below for your reference.
Formats and Samples of Writing an Authorisation Letter to Collect Documents
The letter should start with the sender’s, date and receiver’s address, followed by the subject, salutation and body explaining the reason behind the letter and the closure of the letter. Do not forget to add the details of the person who will be receiving the documents on your behalf. Given below are samples you can refer to. Take a look.
Authorisation Letter due to Illness
Chinmayee Das
436, Saheed Nagar
Bhubaneswar
25th February, 2022
The Branch Manager
Union Bank of India
Market Branch, 549 Saheed Nagar
Bhubaneswar
Sub: Authorisation to collect bank documents
Respected Sir/Madam,
I am Chinmayee Das, holding a savings account in your branch with number (mention your account number). I was supposed to collect my bank documents from your branch office yesterday. I have been hospitalised and am unable to travel, so I would like to know if me brother could collect them some time this week. I have mentioned his details below for your reference.
I request you to kindly hand over the documents to him and I take responsibility if the document is lost or misplaced. Kindly let me know when it would be possible for him to collect the documents. I shall be highly obliged to you for the same.
Name- Priyesh Das
Signature
Contact number- 0123456
Thank you.
Yours sincerely,
Signature
CHINMAYEE DAS
Contact- 999999
Authorisation Letter Sample to Collect Loan Documents
Krishnapriya S
99, Saheed Nagar
Bhubaneswar
25.02.2022
The Branch Manager
Kotak Mahindra
Market Branch,
102, Saheed Nagar
Bhubaneswar
Sub: Authorisation to collect loan documents
Respected Sir/Madam,
I regret to inform you that I could not collect the loan documents from the bank manager this week as I had a family emergency. I would be out of station for a month and so I would like to authorise my cousin to collect the documents on my behalf. I have provided below his details for your reference. Kindly let me know when he could collect them.
Name- Bibhu Prasad
Signature
Contact number- 0123456
Thank you.
Yours sincerely,
(Signature)
KRISHNAPRIYA S
Contact number- 99999
Frequently Asked Questions on Authorisation Letter to Collect Documents
How do I write an authorisation letter to collect documents?
You can write an authorisation letter to collect documents addressing the branch manager mentioning the details of the authorised person.
With humble respect, myself _______, holding a _____ account in your branch with number _______, beg to state that I am supposed to collect my bank documents from your branch office but unfortunately ________(reason). This is why I will not be able to visit the bank to collect the documents. Therefore, I am sending my ______ to receive the documents from the bank. I have mentioned the details of him in the below letter for your convenience.
What is an authorisation letter?
A letter of authorisation is a type of contract in which one person, known as the principal, authorises another, known as the agent, to perform particular activities in order to carry out the principal’s duties.
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