Authorisation Letter to Collect Documents: Format & Sample Letters

An authorisation letter is written to the bank’s branch manager. An authorisation letter to collect documents is basically a legal document that entrusts a person to collect the documents on behalf of someone else. In case you are occupied with something important and you are unable to collect the documents from the bank, you will have to write a confirmation letter giving all the details of the person.

How to Write an Authorisation Letter to Collect Documents?

Bank documents are very important and needs to be handled carefully. If a document is misplaced then it can be really hectic for the person. Therefore, the bank also takes care of all the documents very carefully. Just like we write other formal letters, letters to banks, application for bank statements, applications for ATM cards, etc, an authorisation letter to collect documents is also a formal letter.

The authority letter format to collect documents will be similar to that of other formal letters which include details of the person who will receive the documents on your behalf and your personal details. In order to know the format in detail, check the samples provided below for your reference.

Formats and Samples of Writing an Authorisation Letter to Collect Documents

An authorisation letter is also known as an authorisation letter which is submitted to the branch manager informing about the person who will receive your documents from the bank on your behalf. The authority letter format to collect documents will include information like the sender’s and receiver’s address, body explaining the reason behind the authorisation and the closure of the letter. Do not forget to add the details of the person who will be receiving the documents on your behalf. Read below to check the formats and samples of the letters.

Authorisation Letter due to Illness

Chinmayee Das

436 Saheed Nagar

Bhubaneswar

Date: 25th February 2022

The Branch Manager

State Bank of India

Market Branch, 549 Saheed Nagar

Bhubaneswar

Sub: Authorisation Letter due to Illness

Respected Sir/Madam,

With utmost respect, myself Chinmayee Das, holding a savings account in your branch with number XXXXXXXXXX, beg to state that I am supposed to collect my bank documents from your branch office but due to my pregnancy, I might have to go to the hospital anytime which is why I will not be able to visit the bank to collect the documents. Therefore, I am sending my brother to receive the documents from the bank. I have mentioned the details of him in the below letter for your convenience.

Name- Projwol Mohanty

Contact number- 99999333333

Signature-

I request you to kindly hand over the documents to him and I take responsibility if the document is lost or misplaced. I shall be highly obliged to you for the same.

Thank you.

Yours sincerely,

(Signature)

CHINMAYEE DAS

Contact- 9999999999

Authorisation Letter for emergency

Krishnapriya Mohanty

99 Saheed Nagar

Bhubaneswar

Date: 25th February 2022

The Branch Manager

Kotak Mahindra

Market Branch, 102 Saheed Nagar

Bhubaneswar

Sub: Authorisation Letter due to emergency

Respected Sir/Madam,

With utmost respect, myself Krishnapriya Mohanty, holding savings account in your branch with number XXXXXXXXXX, beg to state that I am supposed to collect my bank documents from your branch office but unfortunately, my mother in law passed away today morning and I had to rush to my in law’s place immediately. This is why I will not be able to visit the bank to collect the documents. Therefore, I am sending my brother to receive the documents from the bank. I have mentioned the details of him in the below letter for your convenience.

Name- Bibhu Prashad Mohanty

Contact number- 9999222222

Signature-

I request you to kindly hand over the documents to him and I take responsibility if the document is lost or misplaced. I shall be highly obliged to you for the same.

Thank you.

Yours sincerely,

(Signature)

KRISHNAPRIYA MOHANTY

Contact number- 9999999999

Frequently Asked Questions on Authorisation Letter to Collect Documents

How do I write an authorisation letter to collect documents?

You can write an authorisation letter to collect documents addressing the branch manager mentioning the details of the authorised person.

With humble respect, myself _______, holding a _____ account in your branch with number _______, beg to state that I am supposed to collect my bank documents from your branch office but unfortunately ________(reason). This is why I will not be able to visit the bank to collect the documents. Therefore, I am sending my ______ to receive the documents from the bank. I have mentioned the details of him in the below letter for your convenience.

What is an authorisation letter?

A Letter of Authorisation is a type of contract in which one person, known as the principal, authorises another, known as the agent, to perform particular activities in order to carry out the principal’s duties.

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