Letter to Principal - Format and Sample Letters

If you are a school student, you would have definitely come across many scenarios where you have had to write a letter to the principal of your school. The reasons might vary. From requesting leave because you are sick or going on a vacation to seeking permission to participate in competitions or sports events, you are always required to submit the leave letters. This article will give you a detailed explanation of the format of writing a formal letter to principal and also provide you with examples that would aid you to write one on your own.

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Writing a Formal Letter to School Principal – Format and Points to Remember

A letter to the principal is always written for particular reasons, and it has to be in the format of a formal letter. You have to make sure that you provide all the necessary information promptly. This includes the receiver’s address, date, subject stating the reason for leave, salutation, body of the letter explaining the purpose of your letter, complimentary closing and signature. All these components have to be aligned to your left-hand side margin.

When writing the letter, see to it that you mention precisely the dates on which you require leave, or you would be absent to school because this serves as a record for attendance keeping, leave management and other documentation purposes.

Sample Letters to Principal

Go through the sample letters given below for your reference and better understanding.

Request Letter to Principal for an On Duty Application of Two Days

The Principal

National Model Public School

Anna Nagar

Chennai – 600054.



Subject: Request for On-Duty application for two days


Respected Sir,

I am Mithuna M, a student of Class X C. I have been selected to participate in the State Level Athletic Competitions that is to be held on the 15th and 16th of this month at the M A Chidambaram Stadium, Chepauk. I require an attested on-duty application to be able to represent the school and participate in the competitions. I request you to kindly provide me with a bonafide certificate and an on-duty application so that I would not lose my attendance.

Thanking you

Yours sincerely,

Mithuna M

Class X C

Roll No. 32

Write a Letter to Your Principal Seeking Permission to Attend a Family Function

The Headmistress

St. Francis Anglo Indian Girls High School

Noida – 110096

25th November, 2021


Subject: Seeking permission to attend a family function


Respected Ma’am,

I am writing to seek your permission for me to attend a family function on the 29th of November at Bangalore. I would require a leave of three days (from 28.11.2021 to 30.11.2021). I have taken permission from my Class Teacher, and I will ensure that I keep myself informed about the daily lessons and complete everything up-to-date when I am back. Kindly consider my request and grant me permission.

Thanking you

Yours sincerely,

Saajan Jose

Class IX C

Roll No. 36

Write a Letter to the Principal of Your School Requesting Leave for a Week to Take Care of Your Sick Mother

The Principal

Zion Public School


Allahabad – 211008



Subject: Requesting one week’s leave


Respected Ma’am,

This is to inform you that my mother is seriously ill and I am required to stay with her as there is no one else to take care of her. She is required to be taken to the hospital every now and then and needs constant support as doctors have advised complete bed rest. So, I request you to kindly allow me a week’s leave, starting today, 16/09/2021 to 23/09/2021.

My friends have assured me to bring every day’s notes, and I will submit all my work through them. My Class Teacher is also very supportive. She has promised to send me audio recordings of classes so that I would not miss out on anything during this period. With everyone’s support, I am sure I can get through this difficult phase.

Thank you in advance for your kind understanding.

Yours faithfully,

Diana Jose

Student of Class XII A

Roll No. 12

Letter to Your Principal Seeking Permission for a Re-Examination

The Headmistress

GD Matriculation Higher Secondary School

Kachery Road, Chelannur

Kerala – 673001

July 19, 2021


Subject: Seeking permission for a re-examination


Respected Ma’am,

This letter is in regards to Thomas Roy, student of Class VIII A. He was not able to attend the Maths examination as he was hospitalised. He has recovered completely now and is ready to take the re-examination. It was discussed earlier that he could have a re-examination as he could not attend the exam owing to his illness.

We are willing to work with his Class Teacher, Mrs. Joyce and his Maths Teacher, Mrs. Roseline and fix a date for the re-examination. We wanted to make an official intimation of the matter before we proceeded with it. Kindly give us a heads up so that we can go forward with it.

Thank you

Yours sincerely,

Rayana Philip

Mother of Thomas Roy

Frequently Asked Questions on Writing a Letter to School Principal


How can I start a letter to the School Principal?

Start your letter with the address and date, followed by the subject, salutation and then the body of the letter in which you convey the reason behind your letter.


What kind of letter do I write to the Principal?

A letter to the School Principal or any higher authority should always be in the format of

a formal letter as it is concerned with matters of personal and professional importance.

The language used should be formal as well.


Is it important to mention the dates on which I am taking leave?

It is important to clearly mention the date on which you would be absent from school because it gives clarity and is also used for attendance management and documentation.


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