Salary Increment Letter - Explore How to Write, Format and Samples

Have you been working very hard for a really long time? The problem with most people is that they do not show the courage to request for an appraisal. This article on salary increment letters explains the format of writing an appraisal letter. There are also salary increment letter samples which you can refer to.

Table of Contents

Writing a Salary Increment Letter

When writing a salary increment letter, there are a few things you should take care of. Since it is a formal letter, see to it that you sound professional and not casual. Make sure you are confident about the reasons why you think you deserve a raise in your salary. In some companies, employees are asked to fill out salary increment forms, after which their history of work is evaluated, and decisions are made. Sometimes, the reporting manager or the head of a team writes salary increment request letters to the management or the Human Resource department highlighting the constant efforts put forth by the employee that has helped majorly in the growth of the company.

Make sure you do not make any grammatical mistakes. Use simple vocabulary and short sentences. Keep it authentic.

Salary Increment Letter Format

The format of a salary increment request letter should include the following details:

  • The from address
  • The date on which the letter is written
  • The to address
  • The subject stating the reason behind the letter
  • Salutation or greeting
  • Body of the letter – It is important to mention the purpose of the letter, the name of the employee, the employee ID number and the designation of the employee without fail. Also, provide information about your date of joining, years of service, your achievements and accomplishments, amount or percentage of the increment you need and finally, thank the one you are addressing the letter to.
  • Close the letter
  • Signature of the sender
  • Your full name in block letters
  • Your designation

Explore different types of Letter Writing including Formal letter and Informal letter. Go through sample letters for a better idea.

Sample Salary Increment Letters

Have a look at the sample salary increment request letters to have an idea of how to write a salary appraisal letter.

Salary Increment Request Letter Sample

Rahul Sharma

56/89, Green Park Lane


Mumbai – 400050

3rd January, 2022


Manasa Singh

HR Manager

B P L Technologies


Mumbai – 400050


Subject: Request for salary increase


Dear Ma’am,

I am writing to you to request a review of my salary. I have been working as a Technical Support Engineer for three years now at your company since the 20th of December, 2018.

During my time here, I have been dedicated and have never missed any deadlines. I have worked meticulously to promote the growth of the company. I believe that a review of my track record, achievements and my commitment to your company will justify the reasons for a raise in my salary.

My CTC as a Technical Support Engineer has been 2.5 lakhs. I request you to give me a minimum of 22% increment. I would be much obliged if the company could provide me with an increment. I would also like to let you know that I am available for further discussion regarding this.

Thanking you in advance for your time and consideration.

Yours faithfully,

Signature of the employee


Employee ID: 18BPL089

Technical Support Engineer

Email id: [email protected]

Phone no: 999999

Increment Request Letter Sample

Sandra Jose

Flat 415 B, HAL 2nd Stage

Indira Nagar

Bangalore – 560038

January 10, 2022


The Headmistress

G K D Matriculation Higher Secondary School


Bangalore – 560023


Subject: Request for salary increment


Dear Ma’am,

I have been working as an English Teacher in your esteemed institution for more than four years. I started working on the 6th of November, 2017.

From the beginning of my teaching career at your school, I have worked with the aim of helping my students show good results and guiding them in the right direction to achieve their goals. I have extended my support in organising competitions and every school event. I have also played a key role in preparing curriculum binders every year. While I am glad to be rendering my services for the good of my students and for the progress of the school, I would also like to request an increment in my salary as I have taken additional responsibilities and started handling two extra classes. I believe that I am eligible for a hike of at least 20% in my salary owing to my dedication and hard work.

I will be very grateful if you accept my request and provide me with an increment in my salary. I would like to let you know that I would be available for any negotiations.

Thank you in advance.

Yours faithfully,

Signature of the Employee


High School English Teacher

Employee ID : 235648

Contact no. : 123456

Email id : [email protected]

Salary Appraisal Request Mail

Recipient’s Mail Address: [email protected]

Subject: Salary appraisal request

Dear Sir,

I am writing to request you to review my history of work and provide me with an increment in my salary. I am working as the Head of the Talent Acquisition Team in your prestigious company. I joined the company as an HR Assistant on the 15th of February, 2015.

I would like to let you know that I was told that I would be given a 25% raise in my salary when I was promoted as the Head of the Talent Acquisition Team. For some reason, the changes in my CTC have not been made yet. I request you to kindly look into the situation and do the needful.

Thank you for your time.

Yours faithfully,


Head – Talent Acquisition Team

Email id –[email protected]

Phone – 12345

Employee ID – BG125964CA

Frequently Asked Questions on Salary Increment Request Letter Format


What is a salary increment request letter?

A salary increment letter is a formal letter written to request your employer or the HR Manager to review your eligibility for a raise in your salary owing to the dedicated efforts you have put in to promote the growth of the company.


How do I write a salary increment letter?

You have to write the salary increment letter in the format of a formal letter. See to it that you mention all the necessary information, including your designation, full name, employee identification number, contact information, date of joining and attach the required documents for verification, if asked.


How do I write a salary increment request mail?

A salary increment request mail is similar to a salary increment request letter except for the fact that you need not write the ‘from’ and ‘to’ address. Instead, make sure you type in the recipient’s email address accurately and provide all the necessary contact information.


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