Relieving Letter - Format and How to Write?

Are you a working professional who is planning to switch from your current job to another for better prospects? If so, this article on writing a relieving letter is for you. This article provides you with a relieving letter template and also gives you sample relieving letters for your perusal.

What is a Relieving Letter?

Letter Writing is one of the skills that has to be mastered by every individual as it serves various purposes. A relieving letter is a document that is given officially to the employee when they are relieved from all their roles, duties and responsibilities in the current company. It is vital that both the employer and the employee is well aware of the details that should be put in a relieving letter. It is important as this is a document that has to be submitted to the next employer.

Relieving Letter Template

A relieving letter should include the date on which the letter is being issued, the details of the employee, the resignation details of the employee, a note of appreciation for the employee and the signature of the employer.

DD/MM/YY

Name of the employee

Employee ID

Designation of the employee

Subject

Salutation

Body of the letter stating the acceptance of resignation, the designation of the employee and the date from which the employee would be relieved from all duties. Appreciate the employee for the efforts he/she has put in for the growth of the company and wish him/her your best in all their endeavours. Also, ensure that the employee would receive the final settlement within a fixed period of time.

Signature and name of the employer

Examples of Relieving Letter

Here are some examples of relieving letters for your reference.

Relieving Letter Request from Employee

Frederick Nelson

HR Manager

3/1/2022

Subject: Request for Relieving Letter

Dear Sir,

I am writing this letter to request you to issue me my relieving letter along with my final settlement and all the certificates I had submitted when I joined the company.

I had sent in my resignation letter on the 28th of December, 2021. I have served my notice period and completed all the formalities. It would be highly appreciated if you could issue my relieving letter as soon as possible as I have to submit it along with the other documents when I start my new job, which will be on the 7th of January, 2022.

Thanks and Regards,

Signature

CAIN JOHNSON

Relieving Letter from Employer

23/12/2021

Abishek Nithin

EY1233548J

Assistant Professor

PSG College of Arts and Science

Coimbatore – 641023

Subject: Relieving Letter

Dear Abishek,

This is to inform you that we have accepted your resignation and that you will be relieved from all your duties and responsibilities as an Assistant Professor at our institution, with effect from 31/12/2021.

Kindly see to it that you get all your documents verified and the no due forms signed by the respective department heads so that you can receive your certificates and your final settlement within a month’s time.

We appreciate all the efforts and hard work you have put into helping all our students score good grades in the last three years you have been with us. The organisation acknowledges your role in developing the curriculum and wishes you all the very best for your future endeavours.

Regards,

Signature

HARISH N

HR Manager

Relieving Mail

Employee mail address: [email protected]

Subject: Relieving Letter

27 November, 2021

Ms. Hamsa Varshini

Employee Code: TCS-TC18-3829

Tata Consultancy Services

Coimbatore

This is to certify that Ms. Hamsa Varshini has worked with us from January 3, 2018 to November 26, 2021 and was designated as a Systems Engineer at the time of leaving the organisation. With reference to her resignation letter, she is relieved from the organisation with effect from November 27, 2021.

During her tenure with us, her conduct and character were found to be satisfactory.

We wish her good luck for a bright and prospective career.

With regards,

For Tata Consultancy Services

Authorised Signatory

Signature

HR Manager

Frequently Asked Questions on Relieving Letter

What is the importance of a relieving letter?

A relieving letter is an official document that confirms that the employee has been relieved from their role at the company and all their responsibilities from a respective date. It denotes that the employee has cleared all the dues and has no pending tasks.

What information should be included in the relieving letter?

A relieving letter should include the employee’s name and id number along with the company’s address. The date of resignation and the date from which the employee would be relieved, the conduct of the employee, a statement of appreciation, the employer’s signature, name and designation are the other details that have to be included in the relieving letter.

Who writes a relieving letter?

A relieving letter is written by the HR Manager or a representative of the HR department or the company. It is written to ensure that the employee has served their notice period and has cleared all the dues and necessary formalities.

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