Application for TC by Parents │Format and Sample Letters for You

Was your parent recently transferred to another city? Do you have to shift schools? Here is how you can write a letter requesting for a Transfer Certificate. This article will help you with the format letter of the application for TC by parents, and you can go through the sample letters to have a clear idea.

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Writing a Request Letter for Transfer Certificate from School – Format and Points to Remember

As students, all of us would have practised a lot of letter writing and we sure would have written letters to the principal multiple times. Apology letters, letters requesting for OD, attendance, permission letters, etc., are some of the letters we would have definitely written at least once during our time as a student. Like all these letters, a request letter for a Transfer Certificate from school is also written in the format of a formal letter.

A Transfer Certificate is an official document that certifies that the particular student who has been issued the Transfer Certificate is no longer a student of that institution and that the student is free to enrol in any other institution of their choice. When you write a request letter for a Transfer Certificate from school, make sure you mention the name of the student and all information, including the class and roll number of the student. Clearly state the reasons for which you are requesting for a Transfer Certificate.

Sample Application for TC by Parents Format for School Students

Here are some letter samples that you can refer to when you have to write an application for taking TC from school.

Sample Application Letter for Transfer Certificate from School – Due to Relocation

5/98, Srinivasa Nagar 2nd Street

Anna Nagar West

Chennai – 600026



The Principal

Carmel Garden Matriculation Higher Secondary School

Race Course Road


Chennai – 600014


Subject: Request for a Transfer Certificate


Respected Sir,

I am Senthil Kumaran, father of Aaryan Senthil, a student of Class VII B in this school. I would like to inform you that we are relocating to Bangalore and so Aaryan has to shift schools. It has been difficult to get an admission as it is almost the end of this academic year. He has been shortlisted for admission, and it would be highly appreciated if you could issue a Transfer Certificate as soon as possible.

I would like to let you know that all his fees have been paid, and there are no pending dues. I request you to kindly consider my request and do the needful.

Thanking you.

Yours sincerely,

Signature of the student


Father of Aaryan Senthil

Class VII B

Roll No. 02

Application for TC by Parents for Changing School – Due to Job Transfer

Flat No. 113, Green Villa Apartments

HSR Layout Phase II


Bangalore – 560012

December 20, 2021


The Principal

Vidya Soudha Matriculation Higher Secondary School

1st Main Road, near Basaveshwara Bus Station,

1st Stage, Phase -1, Peenya

Bangalore – 560058


Subject: Application for Transfer Certificate


Dear Ma’am,

I am Ananth Kumar, the father of Vishnu A. He is a student of Class V C in your reputed institution. I am writing this letter to request you to issue a Transfer Certificate for my son.

I am a Government Servant, and transfers are a part of my professional life. I have now been transferred to the New Delhi office and have been asked to join by the 1st of January, 2022. I have decided to take my family along with me as it would be a long term service in New Delhi. I have already sent in applications to schools in New Delhi. We will be leaving Bangalore by the 27th of December, 2021. So, I request you to kindly do the needful and issue the Transfer Certificate at the earliest.

Please feel free to contact me if there are any pending payment dues. I have attached a copy of my son’s school ID card for your reference.

Thank you very much

Yours sincerely,

Signature of the parent


Father of Vishnu A

Class V C

Roll No. 35

Contact information

Phone: 99999

Email :

Attached Documents:

Copy of School ID card

How to Write a TC Letter for School after 10th Grade?

71/129, Friendship Lane

Amala Nagar

Thrissur – 680545

April 15, 2022


The Headmistress

St. Thomas Thope Matriculation Higher Secondary School

Mannunni Road P. O

East Fort, Nellikunnu

Thrissur – 680006


Subject: Request for Transfer Certificate


Dear Ma’am,

My son, Aaron Joseph has completed his 10th Standard Public Examination from your prestigious institution. I would like to inform you that he has secured admission for 11th grade in Devamatha CMI Public School, Thrissur. He has been asked to submit all the documents by the 25th of April, 2022. A member from the school office had informed us that the Transfer Certificates for his batch would be issued only after April 30th. I would be very grateful if you could issue him a Transfer Certificate on or before the 22nd of April, 2022.

Thank you in advance.

Yours sincerely,

Signature of the student


Father of Aaron Joseph

Class X A

Roll No. 05

Frequently Asked Questions on Request Letter for Transfer Certificate from School


What is a Transfer Certificate?

A Transfer Certificate is an official document that the student is provided with when they leave school or college to enrol in other schools or colleges for various reasons like family relocation, transfer, etc.


What is the purpose of a Transfer Certificate?

The purpose of a Transfer Certificate is to certify that the particular student is no longer an enrolled student of the current school or college, thereby allowing the student to join any other school or college of their choice.


How should I write a letter to request for a Transfer Certificate from School?

The letter should be written like a formal letter. The language used should be polite and professional. The details of the student – class, section and roll number should be mentioned so that it makes it easier for the school authorities to look into the records of the student. Ensure that you have paid all the fees and pending dues and also provide your contact information. Give the reason you are requesting for a Transfer Certificate clearly. Close the letter by thanking them and mentioning when you would like to collect the Transfer Certificate.


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