Police Complaint Letter │How to Write, Points to Remember, Format and Sample

Every other day, we come across incidents like theft, murder, threats, religious and social outbreaks, physical and sexual abuse, cases of bribery, etc. It is our duty to alert the officials who are responsible for keeping law and order in the society. Giving an official complaint should always be given in writing. This article will help you learn how to register an official complaint by writing a police complaint letter. You can also have a look at the sample police complaint letters given.

How to Write a Police Complaint Letter? – Points to Remember

Has something serious happened? Are you thinking of reporting it to the police? Here is what you should know about writing a police complaint letter.

A complaint letter should be written in a completely formal and professional manner. Police complaint letters are based on matters of serious concern, and so there is no room for any casual talk. It should follow the format of a formal letter starting with the complete address of the sender followed by the date on which the letter is written. The address of the police station should be written below the date. You have to mention what the letter is regarding in the subject line clearly as they usually receive a number of complaints and they might not have time to read line by line and look into the complete details of every complaint letter they receive.

Take care to address the concerned authority properly and respectfully. Introduce yourself first. In the body of the letter, start writing about the purpose of your letter immediately after you write the salutation. Explain the incident briefly and precisely without missing out on any important details. Sometimes, the things you think won’t matter might end up being the most crucial clues that could help the police in solving the case. One thing you have to keep in mind when writing a police complaint letter is that you are not the one who can decide which information would and which would not. So make sure you provide every detail of the case. Close the letter by using a complimentary closing, the signature of the sender and name in block letters. Ensure that you provide the necessary contact information too so that the police can contact you in case they require any further clarification.

Sample Police Complaint Letters

If you are looking for police complaint letter samples or if you want to refer to the format of a police complaint letter, you can take a look at the following sample police complaint letters.

Sample Complaint Letter to Police for Threatening

25/108, Anugraha Cottage

Navy Nagar West

Meena Estate

Sowripalayam

Coimbatore – 641028

January 05, 2022

The Inspector of Police

B 3 Police Station

Puliakulam

Coimbatore – 641045

Subject: Complaint Letter for Threatening

Sir/Ma’am,

I am Dharshana Rajendran, a resident of Navy Nagar, Meena Estate. I have been living here for almost ten years now. I am writing this letter to inform you that my neighbour, Mr Harish Kumar, has been creating a nuisance every day. He is an alcoholic and creates ruckus daily. All the residents of this area are being disturbed by this constant disturbance. Now, he has started threatening to hurt anyone who does not give him the money he demands. Everyone has been affected by this, and all of us find it hard to go into or get out of our houses for fear of him.

I request you to kindly look into this matter as soon as possible and help us out. It has been more than a month now since this has started. We have tried to talk to him, but it has been of no use. Kindly do the needful at the earliest as this is turning out to be a matter of serious concern.

I have provided the contact details of a few residents whom you can contact in case you need any clarification.

Looking forward to a positive response from you.

Thanking you

Yours sincerely,

Signature of the sender

DHARSHANA RAJENDRAN

Contact information

1. Dharshana Rajendran – xxxxxxxxxx

2. Manu Jones – xxxxxxxxxx

3. Santhosh Subramaniam – xxxxxxxxxx

4. Raghupathy N – xxxxxxxxxx

5. Sheela John – xxxxxxxxxx

Sample Police Complaint Letter to Report Theft

Flat No. B 7, Green Paradise Apartments

Bhavana Nagar 4th Street

Anna Nagar East

Chennai – 600012

5th February, 2022

The Inspector of Police

A 10 Police Station

Anna Nagar East

Chennai – 600012

Subject: Regarding an attempt of theft in Flat No. B 7, Green Paradise Apartments on 4th February, 2022

Sir/Ma’am,

I am Ashish Joseph, and I live in Flat No. B 7 in Green Paradise Apartments, Anna Nagar East. I am writing this letter to bring to your kind notice that there has been an attempt of theft in my apartment yesterday night. We saw two guys who were trying to break in. They ran away as soon as we turned on the lights. We found a handkerchief lying on the floor outside our door. We are really worried and threatened by this incident. I request you to kindly look into this matter and investigate the case.

Kindly consider this letter as my official complaint letter and do the needful at the earliest. I am providing my contact details for any further clarification.

Thank you in advance.

Yours sincerely,

Signature of the sender

ASHISH JOSEPH

Contact details:

Phone number: xxxxxxxxxx

Email address : [email protected]

Sample Police Complaint Letter

58/109, Sreevatsa Residency

G N Mills Road

Coimbatore – 641025

12/12/2021

The Inspector of Police

D 1 Police Station

K V Palayam

Coimbatore – 641021

Subject: Request for registering an FIR regarding my stolen mobile phone

Sir/Ma’am,

I am Aarathy Santhosh, a resident of G N Mills Road, Coimbatore. I am writing this letter to report to you about the loss of my phone. My phone was stolen when I was travelling by bus (Bus No. 32 A) from Gandhipuram to Thudiyalur today, at around 8:30 am. My phone is a Vivo V15 Pro phone with a removable blue matte back case. My mobile number is xxxxxxxxxx, and the IMEI number of my phone is 155612459875612. The phone is worth forty thousand rupees.

I request you to kindly register the complaint and look into this matter as soon as possible. I have already sent in an application to block my mobile number so that whoever took my mobile would not be able to make any inappropriate use of it. Please do the needful.

You can contact me on xxxxxxxxxx or via email (email id:[email protected]). Please feel free to get in touch with me whenever required.

Looking forward to a positive response from you soon.

Thank you for your time and consideration.

Yours sincerely,

Signature of the sender

AARATHY SANTHOSH

Frequently Asked Questions on Police Complaint Letter Format

How do I write a complaint letter to the police?

You can write a complaint letter to the police in the format of a formal letter. You have to align everything to the left-hand margin. You can start with your complete address and the date on which the letter is being written. Make sure you address the concerned authority properly. Mention the purpose of your letter in the subject line. Explain the details of the incident in the body of the letter and sign off along with your name in block letters. Also, provide your contact information so that they can contact you in case they need any clarification.

How do you start a police complaint letter?

You can start the letter by introducing yourself and mentioning why you are writing the letter. You should also mention the date on which the problem you are stating occurred.

For example, I am Ashish Joseph, and I live in Flat No. B 7 in Green Paradise Apartments, Anna Nagar East. I am writing this letter to bring to your kind notice that there has been an attempt of theft in my apartment yesterday night.

Which type of letter is a complaint letter?

A complaint letter is a formal letter that should be written in a serious and professional tone.

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