Job Application Email Format and Samples for You

Are you a fresher who is looking for a job? Are you someone who has just resigned from your previous job and is waiting to find a new and more suitable job? This article on job application email Format will help you immensely with the whole process of applying for a job of your liking.

Table of Contents

Filtering the Job Market

In today’s world, the number of jobs available is plenty. It is nothing like the olden times when becoming a teacher, doctor, engineer, or a government servant were the only options. The youngsters of today are experimenting with the various job opportunities that are available at your disposal and that suit their expertise. Every other day, something new comes up. It is a never-ending and time-consuming process to filter, sort out and find the jobs that fit your interests and skills perfectly. Sadly, not many parents are in support of the youngsters choosing different paths contrary to the stereotyped and set professions that are deemed acceptable by them and the society they are a part of.

A few ways to easily find the job you would be interested in is to learn about the different professional opportunities there are that would suit your qualifications and interests. Interest alone will not get you the job you want. You have to make sure you get yourself qualified enough to be a good fit for the job. Unless you fulfil the prerequisites for a job position, there is absolutely no guarantee that you will get the job.

There are many steps that you have to strictly follow when you are applying for a job, irrespective of the field of work.

  • Do not just randomly apply for every job opening you find.
  • Choose wisely. Learn about the company and its growth before you apply to work for them.
  • Understand thoroughly what the job and the company expect of you and analyse if you have the skills required for the job.
  • Once you are convinced that you can perform the job well, prepare your resume. Furnish the right details and make sure you do not miss out on any necessary information.
  • If you are applying for the job via email, make sure you draft your email perfectly.
  • Do not forget to attach your resume, cover letter, and any other documents as requested by the respective employers, hiring managers or companies.

Writing Job Application Email

When you sit down to write an email to apply for the job you wish to take up, there are a few factors that you should consider:

  • Think carefully about the reasons you are applying for the job.
  • Read about the company or institution and develop a thorough understanding of the history and background of the company.
  • Try to research about the job role you would be taking up when you get the job so that you can be well prepared for most of the challenges that come your way.
  • Also, make sure that you are comfortable with the job location before you apply for the job.
  • Check for qualification requirements, expected years of experience, and salary information(if provided).
  • Prepare your resume with all the information necessary. Do not provide any vague or incorrect details.

Want to Get Your Job Application Email Noticed?

Once you have checked the above-mentioned points, you can start writing the email.

  • To start with, write a clear and concise subject line. Check if there is any subject line format given by the company. In that case, follow the given format strictly.
  • Use a formal salutation. Use the name of the hiring manager or the name of the person in charge of recruitments (if the name has been provided).
  • In the body of the email, start with your background information and the purpose for writing to them.
  • Give them the reasons they should hire you by explaining how you are qualified and how you would be a good fit for the position.
  • Finally, thank the employer/hiring manager or whoever the mail is addressed to for their time and consideration. Also, show them your keen interest in the job and to meet them in person on a date they would propose.
  • End your email with a polite closing remark.
  • The most important task of them all – do not forget to attach your resume (labelled with your name) and cover letter. In case they have asked you for a video resume, shoot it in a professional manner. Stand or sit against a plain light coloured wall, wear formal clothes, look straight as you speak and maintain a good body language and posture throughout.

Responding to a Job Advertisement – Email Format

Sample Email 1

Recipient’s mail id

Subject: Name – Job position you are applying for

Dear Abc (Name of the Hiring Manager),

With reference to the advertisement on a job opening for the position of Social Media Executive on The Indian Express dated 21.12.2022, I would like to send my resume and cover letter along with the application for the respective role for your reference.

Having completed my post graduation in Communication studies and a Diploma course in Digital Marketing, I have always wanted to work in an organisation where my skills could be utilised to a full extent. In my experience with (Name of the previous firm), I have worked with algorithms, Hootsuite and its integrations and analysis of the leading social media platforms. I have also headed the SEO department, written and reviewed articles and blogs.

I look forward to using all my expertise for the success of your company and also learn a lot more in the process. We could meet in person to discuss further on a date and time that you would prefer. Please do not hesitate to contact me in case you have any questions regarding any of the information provided.

Thank you very much for your time and consideration.


Your name

Contact number

Profile url (whatever has been asked of you by the recruiter)

Sample Email 2

Recipient’s email address

Subject: Application for the position of Academic Counsellor

Dear (Name of the Recruiter),

I came across the job listing for the post of Academic Counsellor on your official website. I found that my qualifications and working experience match with the company’s requirements for the job. I would like to express my interest in this position and have enclosed my resume and cover letter for your kind perusal.

I have completed my post graduation in English Literature in the year 2017, and I have experience of working as an Academic Counsellor and English Language Trainer for two years. I have associated with students, parents and other trainers and also had a lot of exposure in the field of counselling and training. I would like to work with you to use my skills and render my services for the overall development of the organisation.

Kindly take a minute to review the attached resume and cover letter. Looking forward to hearing from you.

Thank you


Your name

Contact number

Profile URL

Frequently Asked Questions on Email Format for Applying for a Job


What should I write in an email when applying for a job?

The email you write when you are applying for a job should include the reasons for which you are writing the email, the reference of the job you are applying for, a short description of yourself and your eligibility for the job position and attach your resume and cover letter for their reference as well.


What are the most important checkpoints you should not miss out on when writing an email?

When writing an email for professional reasons, make sure you do not forget to type in the correct mail address of the recipient, subject line in the right format, salutation, a clear and concise body of the email using simple vocabulary and a complimentary closing.


What are the details to include in an email when applying for a job?

In your email, include details of your highest qualification, your previous working experiences (if any), your skills and provide proof of you being a suitable candidate for the respective position.


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