Writing an Email for Internship - Points to Remember, Template and Sample Emails

Are you a final year student? Looking for an internship? Don’t know how to get an internship? Do not worry. This article will help you learn how to write an impressive email to apply for an internship. You can further take a look at the sample emails to gather a much better understanding of the format and the kind of vocabulary to be used.

Points to Remember when Writing an Email for Internship

An internship is a short training programme an individual involves themselves in during the final year of their undergraduate or postgraduate studies. Internships are usually provided in a field of work that is related to your subject of specialisation or discipline. Internships might be paid or unpaid. In most cases, the employer does not pay the intern.

There are some points you will have to check off your list before you send an email to apply for an internship.

  • Browse through the different areas that are related to your discipline and find out the one that is most appropriate and would help you in one way or the other for your future career.
  • Once you choose the area you want to specialise in, make a list of the potential companies that do the kind of work you are looking for.
  • Make sure you do a background check of the company and the kind of experience the internship would provide you with.
  • Analyse if you are cent percent sure of the internship you are choosing to do.
  • Finally, learn how to write a good email to convince the employer that you are eligible to take up an internship at their prestigious company.
  • Above all, get the correct email id and make sure that you send it to the right person.

Internship Application Email Template

Email writing has become as common a task as sending a message on Whatsapp or Instagram. Anyone who knows how to use a computer or a mobile phone with a mail address and an internet connection will know how to send an email. Writing an email that would get you an internship, that requires a lot of prerequisite skills. A good hand over the English language, a sound range of vocabulary, being able to write error-free and grammatically correct sentences, knowing the format of an official email are some of them.

You can follow the email template given below to write an internship application email.

Recipient’s mail id – [email protected]

Subject: Applying for Internship (Mention the purpose of your email)

Dear Sir/Ma’am,

In the body of the email, state how you came to know of the internship programme; introduce yourself and explain the nature of the internship you are looking for, including the duration of the internship.

Outline your skills and abilities to portray how well you fit as an intern in their esteemed company. Attach any necessary identification proof or other documents as per the instructions provided by the company. Thank them for their time and consideration.

Yours sincerely,

Your full name

Contact number

Sample Emails to Apply for Internship

Going through the sample emails given below will definitely give you a fair idea of how to write an email to apply for an internship.

Sample Internship Application Email for a One-month Internship

[email protected]

Subject: Application for Internship

Dear Sir/Ma’am,

With reference to the advertisement for a one-month internship programme that you posted on your LinkedIn handle, I would like to express my interest in joining the internship.

I am a final year student of Journalism and Mass Communication at Sri Krishna College of Arts and Science, Coimbatore. We have been asked to do a one-month internship as part of our curriculum, and we are allowed to choose the company we want to work with for the internship. I have always loved writing, and I maintain a blog that I update on a regular basis. I write about different topics, including politics, education, social service, health care, sports, art, architecture and personal thoughts. Having been a person who always loved to express my ideas and thoughts, your internship programme seems to be the perfect opportunity for me. I am looking forward to learning more about being a part of a daily newspaper and improving my writing style.

Kindly consider my application and give me a chance to learn and practise the art of writing. I have provided the link to my personal blog for your perusal. I have also attached my resume and a copy of my college ID card for your reference.

Looking forward to hearing from you.

Thank you

Yours sincerely,

Diya Rose

Attachments:

1. Link – www.mypersonalblog.com

2. Resume

3. Copy of College ID card

Sample Mail for Internship for In-plant Training

[email protected]

Subject: In-plant training internship application

Dear Sir/Ma’am,

I am Shanthika Suresh, a third year student of Electronics and Communication Engineering at SNS College of Engineering and Technology. I came across your post on an in-plant training internship provided by your prestigious company. I would like to know more about the procedure of applying for the internship programme.

I have some experience working with various circuits and apparatuses. I have a keen eye for accurate measurements and tracking glitches. I would like to improve my knowledge in this field, and an opportunity to intern in your company would be a great learning experience for me.

I would be highly obliged if you could give me a chance to work with your company. Kindly accept my application and let me know the further process of enrolling for the internship. I have enclosed my resume and a copy of my college ID card for your reference.

Looking forward to a positive response from you.

Thank you for your time and consideration.

Yours sincerely,

SHANTHIKA SURESH

III Year ECE

Attachments

1. Copy of College ID card

2. Resume

Sample Internship Request Email

[email protected]

Subject: Application for internship

Dear Sir/Ma’am,

I am a second year student of BSc Physics at St. Joseph’s College of Arts and Science. As part of our curriculum, we have been asked to take a 15-20 days internship. I am writing to you to inquire about the possibility of doing an internship at your reputed organisation.

I volunteer with Make a Difference to teach kids during the weekends. I always have quality time with kids and love teaching them. It would be an added credit if I could intern as a Teaching Assistant in your school. Kindly let me know the procedure to apply for the internship. I have attached a copy of my college ID card, my resume and contact details for your reference.

Looking forward to working with you.

Thanking you

Yours sincerely,

ANUGRAHA RAMAN

II Year BSc Physics

Contact number : xxxxxxxxxx

Attached Documents:

1. Resume

2. Copy of college ID card

You can also have a look at How to Write an Email when Sending a Resume and Job Application Email.

Frequently Asked Questions on Writing an Email for Internship

How do I write an email to apply for an internship?

Dear Sir/Ma’am,

With reference to the advertisement for a one-month internship programme that you posted on your LinkedIn handle, I would like to express my interest in joining the internship.

I am a final year student of Journalism and Mass Communication at Sri Krishna College of Arts and Science, Coimbatore. We have been asked to do a one-month internship as part of our curriculum, and we are allowed to choose the company we want to work with for the internship. I have always loved writing, and I maintain a blog that I update on a regular basis. I write about different topics, including politics, education, social service, health care, sports, art, architecture and personal thoughts. Having been a person who always loved to express my ideas and thoughts, your internship programme seems to be the perfect opportunity for me. I am looking forward to learning more about being a part of a daily newspaper and improving my writing style.

Kindly consider my application and give me a chance to learn and practice the art of writing. I have provided the link to my personal blog for your perusal. I have also attached a copy of my resume and my college ID card for your reference.

Looking forward to hearing from you.

What are the details I should add in an email when applying for an internship?

When you are writing an email to apply for an internship, make sure you introduce yourself. Mention your qualification and working/training/volunteering experiences, if any. Explain why you would like to do an internship at that particular company or institution. Provide your contact details so that they can contact you and update the status of your application.

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