School Transfer Application: Check How to Write and Sample Letters

When our parents work in government sectors, we will definitely have to go through the transfer procedures, which is very depressing for us as students. We will leave our friends behind and move to a new place making new friends. Being a parent as well as a student, we will have to write a school transfer application at some point or the other. We definitely need to be well aware of the format of the school transfer letter, which is mentioned below for your reference.

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How to Write a School Transfer Application?

In our school life, we have written a lot of applications and letters for some or other reason. Writing an application to principal is the most common in every student’s life, and the school transfer application format is almost similar to that of the other formal letters.

To write a school transfer letter, you will have to address the principal of the school, mentioning the reasons behind the transfer. If you are writing an application requesting a TC for another branch of your school or writing an application for transfer from one school to another, the format will remain the same. The format for writing a school transfer request letter would include the address of the school, date, subject, and the reason behind the transfer of school.

The points which can be added in the transfer letter are:

  • Reason for transferring to a different school or branch
  • Details of the student like class, section, roll number etc.
  • The period of study and the date of leaving the school

School Transfer Request Letter Sample

A school transfer application can be written when the child needs to transfer along with their parents to a new location. There may be other reasons why a child would write a transfer request letter as the child gets into some better school or dream school, etc. The reasons may vary, but the format remains similar to that of other formal letters. Check some school transfer request letter samples provided below for your reference.

Student Transfer Letter to Another School

2nd Main Road

Dairy Circle, Koramangala

Bangalore

Date: 22nd February 2022

The Principal

St. Mary’s International School

Dairy Circle, Koramangala

Bangalore

Sub: Request for Transfer Letter.

Respected Madam,

With humble respect, I, Sarmistha Tripathy, mother of Sharmili Tripathy, student of your prestigious school and studying in Class 7th B, with admission number XXXX, beg to state that I am applying for her transfer to another school. My daughter has been going through depression for the past few months because of some family issues, and now she is not able to focus on anything. So we have decided to relocate her to a new location and transfer to a new school so that she gets out of the chaotic environment around her.

I would like to inform you that she has already cleared the entrance exam of Christ School of Social Sciences in Mumbai, and they have sent the admission offer letter to join the school. Therefore, I request you to kindly issue the transfer certificate to her at the earliest so that it can be helpful for us to get her admission done without any delay. I have attached the admission offer letter, her medical reports, and the admission letter of your school, along with the application. I shall be extremely obliged if the matter can be solved at the earliest.

Thank you.

Yours faithfully

(Signature)

SARMISTHA TRIPATHY

Mother of Sharmili Tripathy

Class 7th B

Attachments:

  • Medical reports
  • Admission offer letter of the new school
  • Admission letter of the current school

Transfer Letter to Change the Branch of School

449 Saheed Nagar

Bhubaneswar

Date: 22nd February 2022

The Principal

Kendriya Vidyalaya No-1

Unit-9 Bhubaneswar

Odisha

Sub: Requesting a Transfer Certificate for Bhopal Branch.

Respected Sir,

I am Athish Rao, father of Joanna Rao, a student of your prestigious school studying in Class 8th B, with admission number XXXX beg to state that I have been transferred to Bhopal army campus; hence I want to transfer my daughter from Unit-9 Bhubaneswar branch to the Army Campus Bhopal branch. I have attached all the relevant documents needed for the TC.

Therefore, I request you to kindly consider my application and provide her with a Transfer Certificate at the earliest so that I can start her admission process on the other campus.

Thank You.

Yours faithfully

(Signature)

ATHISH RAO

Father of Joanna Rao

Class 8th B

Attachments:

  • Admission letter
  • Acceptance application from the new school

Frequently Asked Questions on School Transfer Application

How can I write a school transfer application to my principal?

You can write an application following the format as mentioned below stating that you want to transfer from the current school to the other and mention the reason behind leaving the school.

The Principal

XYZ School,

Address

Date:

Sub:

Respected Sir,

Myself ____ of class ____ section ___, with admission number ____ beg to state that I want to transfer from ____ school to ____ school for _____(reasons). I kindly request you to issue the transfer certificate to me at the earliest.

Thank you.

Yours Sincerely

Your name

Class

Parent’s signature

Can I write an application for transfer from one school to another?

Yes, you can write an application for transfer from one school to another if you want your child to study in some other school, but remember to mention the reason behind leaving the school.

What are the documents we need to provide to request a transfer certificate?

For issuing a transfer certificate, you will have to write a school transfer application addressing the principal of your school stating the reason behind leaving the school. The documents required are the admission letter from the current school and the admission acceptance letter from the new school or branch.

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