Parents Teacher Meeting Format | Check the Format & Sample Letters

Along with the education and learning of students, a parent-teacher meeting is also an essential part. That will help in enhancing and boosting the child’s engagement in the learning system. A parent-teacher meeting is an opportunity to share the academic progress, observation in the classroom and home, assessments, and their interaction with teachers, friends, etc. When a parent-teacher meeting is conducted in school, the principal invites the parents with a parents-teachers meeting notice. In order to write a notice to parents from school, check the below samples for a better understanding of the parents-teacher meeting format.

How to Write Notice to Parents from School?

We all know how important it is for the parents and teachers to meet in order to discuss the strong and weak points of a child. A parent might be invited to attend the meeting with any particular teacher or maybe all the teachers along with the principal, which will be mentioned in the parent-teacher meeting notice. Like other formal letters, a notice to parents from school is also a formal way of writing, which is sent to the parents by the respective class teachers with the signature of the principal. The parents’ meeting notice is sent to the parents just like a permission letter for school for a trip. To check the format of the parents-teacher meeting notice, read the below article.

Parents Teachers Meeting Notice Format

The parents-teacher meeting format is essential to be followed, which includes the date, body, salutation, and principal’s signature. The format is quite simple, but you need to keep in mind that it should be written in a very formal tone.


Dear Parents,





Samples of Parents Teachers Meeting Notice

We have provided the samples of writing a parents-teachers meeting notice which will help you to be more clear about the format and the tone to be used while writing.

Parents Teacher Meeting Notice

Date: 2nd February 2022

Dear Parents & Students,

This is to inform you that the 3rd Parents Teachers Meeting for the Classes 5th-10th will be held on 25th February 2022. This PTM will be held in the respective classrooms of the students from 10:00 am onwards.

Parents and students are requested to wait patiently along with the report cards and other necessary documents. It is compulsory for all the students and parents to attend the meeting.



Joe Thompson


Sunrise Public School

Parents Meeting Notice

Date: 2nd February 2022

Dear Parent,

This notice is to inform you that I, Avilipsa Dutta, class teacher of Smita Ray, studying in Class 4th, section B, want to have a discussion with you about her and her performances in the class. It has been observed for a few days that she is getting distracted and not very attentive in the classroom. Therefore, we kindly request you to attend the meeting in the meeting room on 25th February 2022 at 3:00 pm. I hope this meeting will be fruitful for her growth and development.



Avilipsa Dutta

Class teacher of 4th B

Sunrise Public School

Notice for Teachers Meeting with Principal

Date: 2nd February 2022

Dear Teachers,

All the teachers of Class 10th are hereby requested to attend the meeting on 25th February 2022 in the meeting hall, 2nd floor, for the discussion of curriculum strategy for the upcoming pre-board examination.

The meeting shall be held at 2:00 pm, and it is compulsory for all the teachers of Class 10th to be present with their laptops and presentations.



Mathew John


JK International Schools

Frequently Asked Questions on Parents Teacher Meeting Format


How do we write a parent-teacher meeting notice?

To write a notice to the parents to inform them about the parent-teacher meeting, you will have to write the date, time, and location addressing all the parents and students to attend the meeting.

Dear Parents & Students,
This is to inform you that the 2nd PTM will be held on 20th February from 2:00 pm onwards in the respective classes. All the parents are requested to be present at the mentioned time along with your wards to discuss the growth and performance of the children.

School’s name


Do we have to write a notice for teachers meeting with the principal?

Yes, being the principal or the vice principal, you will have to write a notice informing about the meeting to be conducted for the teachers.


What needs to be discussed with the parents in the PTM?

In a parent teacher meeting, you will have to discuss children’s academic performance as well as their personal life openly so that the feedback can be really helpful to the students.


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