Salary Certificate Letter | Check the Format and Sample Letters

A salary certificate letter is a document that contains details about an employee’s salary. It acts as proof of employment provided by the employer. Generally, after every month’s salary is paid, the finance team of a company sends the salary slip or the salary certificate to the employee. But at times an employee may be required to write a letter requesting it. It then becomes the employer’s responsibility to hand over the salary certificate letter to the employee.

What is a Salary Certificate Letter?

A salary certificate letter is provided by the employer containing details regarding the employee’s salary. It is proof that the person has been working in the company for a particular period. A salary certificate letter is provided by the employer but if it is missed from their end, then the employee can take the responsibility of writing a letter to the HR or the manager requesting them to provide you with the salary certificate. The request letter to HR can be written like other formal letters written to HR, letter to the Principal, etc. Similar to a salary increment letter to the employer, the request letter for the salary certificate can be written in a formal letter format.

Below in the article, we have provided two samples of salary certificate letters issued by the employer for your reference.

Samples and Format of Writing a Salary Certificate Letter

If you are an employer, and you want to provide a salary certificate letter to your employee, then check the sample letters provided below. Refer to the format and sample letters before you write one yourself.

Salary Certificate Letter Format

To Mr Ashish Rawat

Date: 2nd March 2022

Time: 12:30 P.M

This is to certify that Mr Asish Rawat has been working as the IT Head at Rankpedia Pvt.Ltd for the last two years from 5th January 2020. He has been serving as a permanent employee of the company and drawing a salary of Rs. 80,000 per month. He has been a hard-working, sincere and dedicated employee since then.

This letter is being produced at the request of the employee, and we hold no accountability on behalf of the letter.

Gross Salary (Rs.) 80,000

Deductions (Rs.)

Basic Pay

EPF

DA

Professional Tax

HRA

TDS

Medical Allowance

Other Deductions

Others/Misc.

Total Deductions (2)

Gross Salary (1)

Net Salary (1-2)

Net Salary [Enter Amount in words]

Alex Jason

HR Manager

Rankpedia Pvt.Ltd

Outer Ring Road, Mahadevpura

Bangalore – 560016

Contact- 9999999999

Salary Certificate Letter to Employee

To Mrs Saswati Mishra

Date: 2nd March 2022

Time: 12:30 P.M

This is to certify that Mrs Saswati Mishra has been working as the Content Head at IOP News Pvt. Ltd. for the last five years from 5th January 2018. She has been serving as a permanent employee of the company and drawing a salary of Rs. 8 lakhs per annum. She has been a hard-working, sincere and dedicated employee since then.

This letter is being provided at the request of the employee, and we hold no accountability on behalf of the letter.

Gross Salary (Rs.)

Deductions (Rs.)

Basic Pay

EPF

DA

Professional Tax

HRA

TDS

Medical Allowance

Other Deductions

Others/Misc.

Total Deductions (2)

Gross Salary (1)

Net Salary (1-2)

Net Salary [Enter Amount in words]

Pratikshya Dutta

HR Manager

IOP News Pvt. Ltd.

Outer Ring Road, Mahadevpura

Bangalore – 560016

Contact- 7777777777

Frequently Asked Questions on Salary Certificate Letter

What is a salary certificate letter?

A salary certificate letter is a document from an employer stating that the employee concerned has been serving in the company for a particular period of time. It is basically the complete information about someone’s salary stating the amount of salary they are earning currently, and the deductions including tax and EPF.

Why is a salary certificate letter important?

A salary certificate letter is important because it can be used as a proof that you have worked in an organisation. Your further salary increment can be done on the basis of the current salary structure.

How can I write a salary certificate letter?

You can write a salary certificate letter including the information about the employee like the employee’s name, designation, date of joining, number of years he/she has been working, performance in the company, and the complete salary structure.

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