How to Write an Email When Sending a Resume?

Have a good resume with all your achievements, curricular, co-curricular activities and previous work experiences explained but do not know the email format for sending a resume? This article is your key to drafting the perfect email to send your resume.

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Your Resume – The First Impression You Give Your Employer

Those who have completed their undergraduate or postgraduate degree and some who are looking forward to shifting to a better career are the ones who normally have the need to prepare themselves to be eligible for the job they want to apply for. They often take so much care and effort in preparing their resumes, as those two or three pages of the resume are what would be analysed intensely by the recruiter. If you are applying for jobs online, there is one other factor that you should be concerned with. The email in which you attach your resume is as important as your resume. Of course, this is the first thing the recruiter would see even before they look into your resume. So, you are meant to put a lot of thought and effort into drafting the email.

Writing an email with your resume attached to your prospective employer will surely get their attention. Here are some pointers to help you write your email.

  • Before you start writing the email, go through the job posting and requirements to make sure you are the right fit for the job.
  • Type in the right mail address of the employer.
  • Use a short, clear and effective subject line. Your subject line should state why you are sending the email and also include the job title and your name. E.g., Job Application for the Post of Senior Consultant, English Teacher Position – Sandra Maria.
  • If the recruiters have provided you with an instruction manual, follow the instructions precisely. If not, try to keep your mail professional and simple.
  • Address your recruiter or whoever is in charge of the recruitment process or the person you should be reporting to by name.
  • The body of the email is equally important. Introduce yourself and state your intentions of writing the email and applying for the job in the first paragraph.
  • In the second paragraph, emphasise the reasons why you would be the right fit for the position and the kind of value you would bring to the company or institution.
  • Indicate that you have attached your resume.
  • Close the email by expressing your keen interest in meeting them in person and discussing this further.
  • Sign off with a professional signature and your full name.
  • Provide your contact details that they could use for a callback.
  • Send a test mail to yourself.
  • Proofread it to check for any spelling errors or typos.
  • Do not forget to attach your resume. Label your resume properly with your name instead of ‘newdoc’, ‘download’ and the like. Also, make sure you send a pdf version.

Sample Email 1 – Format for Sending a Resume

Recipients Email Address

Subject: Application for the Post of Customer Service Support – Carol Susan

Dear Mr Ravindran,

I would like to let you know of my interest in taking up the job of Customer Service Support at your firm that I came across in the newspaper dated 18/12/21.

As part of my graduate studies in Social Services, I have had the experience of providing support to people of different age groups and social backgrounds. I feel that I would be able to do justice to the role and perform my duties with integrity and hospitality.

I would like to meet with you in person to discuss more about this position. Looking forward to hearing from you.

I have attached my resume herewith for your kind perusal.


Carol Susan

Linkedin profile link:

Contact number: 99999999


Carol Susan Resume.pdf

Sample Email 2 – Format for Sending a Resume

Recipient’s Email Address

Subject: Application for the Post of English Trainer

Dear Mrs Anuradha,

I am Sasha Leon, an MA English graduate from Meghalaya. Please find an attached copy of my resume and cover letter for the English Trainer position at Elly’s Academy, as advertised on Linkedin.

With an experience of 3 years in the field of teaching, I have developed a fondness for the English language and for the teaching profession. I would like to use my skills and experience to train students who experience difficulties in learning to speak English. I also have experience in curriculum development.

It would be great if we could meet in person to discuss this further. Kindly let me know when it would be convenient for you so that we can schedule a meeting. You can contact me on this number (contact number) in case you need any further information.

Thank you for your time and consideration.

Yours sincerely,

Sasha Leon


Sashaleon Resume.pdf

Frequently Asked Questions on Email Format for Sending a Resume


What should I write in an email when sending a resume?

When sending a resume, use an effective subject line to let your employer know what exactly the email would convey, address the hiring officer by name, carefully draft the body of the email with the intent and reasons why you think you would be good for the job. Finally, end on a positive note and by showing your eagerness to meet the hiring team in person to discuss further. Provide contact details and attach your resume without fail.


How do you say that your resume is attached in the mail?

Some ways to let your recruiter know that you have attached your resume are:

  • I have attached my resume for your reference.
  • I have attached my resume herewith for your kind perusal.
  • My resume has been attached for your review.
  • Kindly find the attached resume.

What should I name my resume?

It is best to label your resume with your name because employers usually receive a lot of applicant emails and resumes, and labelling your resume with your name would make it easy for the employer or hiring manager to locate your resume.


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