Invitation Letter for the Chief Guest | Check the Format and Samples

Chief Guests play a very important role in every event. It is indeed a great honour to have a well-known personality as the Chief Guest, and their presence in our event makes it successful and grand. In order to invite a person to be present with us as the Chief Guest, we will have to write an invitation letter for the same. For inviting the Chief Guest to a college function, to a business opening etc., the invitation letter should be written in a formal language.

How to Write an Invitation Letter for the Chief Guest?

An invitation letter to the chief guest is a type of formal letter written in a humble tone requesting the person to join you in the event as the Chief Guest. Since we will be inviting a well-known and dignified personality to our event, they should be invited with utmost respect. For a better understanding of the format of writing an invitation letter for the chief guest, check the sample letters provided below.

The letter must include the details of the event, should convey what you are expecting him to contribute to the event, and also give details about yourself. Refer to the samples provided below for a better understanding of it.

Samples of Writing Invitation for the Chief Guest

Adyasha Mohanty

448, Saheed Nagar

Bhubaneswar – 751007

Date: 2nd March, 2022

Sri. Dharmendra Pradhan

Education Minister

Bhubaneswar, Odisha

Sub: Invitation for University Function

Respected Sir,

I am Adyasha Mohanty, a student representative from Utkal University, Bhubaneswar. I would like to invite you to the annual fest of our university. Like every year, we are organising the college fest inside the university campus. We have planned a lot of events which will start from 3 p.m. on the 1st of April, 2022. We have taken the permission of the Dean Mrs Sangeetha Misha, and she has allowed us to invite you as our Chief Guest for our annual fest. We are expecting you to inaugurate the function with a few motivating words of yours.

We are expecting a positive response from you. Please feel free to get back to us for any further information on the below provided contact details. Attaching the permission letter from the dean along with this letter.

Contact number – 9999999999

Mail ID – [email protected]

Thank you.

Regards,

(Signature)

ADYASHA MOHANTY

Student Representative

Utkal University

Attachment:

  • Confirmation letter from the Dean.

Chief Guest Invitation Card for Restaurant Opening

Adyasha Mohanty

56, Satya Nagar

Bhubaneswar – 751002

Date: 2nd March, 2022

Meera Parida

President of Transgender Community

Bhubaneswar – 751007

Sub: Invitation for Restaurant Opening

Respected Sir,

I am Adyasha Mohanty, staying in Satya Nagar, Bhubaneswar. I would like to invite you as the Chief Guest of the grand opening of my restaurant named “16th February”, which is located at Saheed Nagar near the State Bank of India. We are planning to open the restaurant at 4 p.m. on 10th March, 2022. I would like you to join us for the event, and grace the occasion with your presence. Waiting for a positive response from you.

Thank you.

Regards,

(Signature)

ADYASHA MOHANTY

Contact – 9999999999

Mail ID – [email protected]

Invitation Letter for the Chief Guest for a Function at School

Subhalaxmi Bhanja

448 saheed Nagar

Bhubaneswar – 751002

Date: 2nd March, 2022

Sadhna Mishra

President of Transgender Community

Bhubaneswar – 751007

Sub: Invitation for School Annual Function.

Respected Sir,

I am Subhalaxmi Bhanja, TGT SST of Vikash residential School, Khandagri, Bhubaneswar. I am writing this letter to invite you to our school’s annual function, which is to be held on 15th April, 2022 from 9 a.m. onwards. Your graceful presence will be invaluable to us, and we shall be grateful to you for the same.

Expecting a positive response from you. Please do not hesitate to connect with us.

Thank you.

Regards,

(Signature)

SUBHALAXMI BHANJA

Contact – 9999998888

Mail ID – [email protected]

Frequently Asked Questions on Invitation Letter for the Chief Guest

What is an invitation letter for the Chief Guest?

An invitation letter for the chief guest is a formal letter inviting someone as the chief guest of an event. An invitation letter should be written in a formal language requesting him/her to join your event.

How do we write an invitation card for the chief guest?

To write an invitation card for the Chief Guest, you can follow the below format.

I am ______, writing this letter to invite you to _____ as the Chief Guest of the grand event. Your presence shall be really appreciated.

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