Fee Refund Application: How to Write and Sample Letters

If your fees have been paid and you want your refund for some reason, then write a fee refund application addressing the principal of your school informing about the issue. To write an application for a refund of fees paid, you must know the format for the same. Read the below article to know the format of writing the application for the refund.

How to Write an Application for Refund of Fees Paid?

In order to get a refund of the fees paid to the school, you will have to write an application mentioning the reasons behind the refund. There can be various reasons like, you get a better opportunity somewhere else, or you want to rethink the admission. Then you can stake a claim for the fees paid. In order to write an application for a refund of your fees paid, you will have to follow the formal letters format we use for other official letters.

The fee refund application should be written to the Principal of the institution following the format mentioned below.

From address


The Principal

Name of School



Respected Sir/Madam,

Body mentioning the details and reasons behind the fee refund.



The application for refund to the school is similar to any application to Principal which we often write. To know the format in detail, check the samples given below.

Samples of Fee Refund Application

Read below to check out samples of the fee refund application letter. The samples have been provided to help you make the refund process easier. You can refer to the samples provided below for a better understanding of the format and the language to be used while writing a fee refund application.

Application Fee Refund from College

Akriti Sharma

4th Block, Jayanagar


Date: 22nd February 2022

The Dean

Jain University

Jayanagar, Bangalore

Sub: Request to refund the application fees paid

Respected Sir,

I had applied for the BA English course in your reputed university with application number 23889. I have paid an amount of Rs. 3000/- with transaction ID XXXXX for the application fee. But now I have got an admission at Oxford University, London, and I wish to discontinue the course here, and join the course at Oxford.

Therefore, I kindly request you to cancel my enrollment and refund the amount paid for the application fee to the account number XXXXXXXXXX, Axis Bank. I shall be highly obliged to you for the same

Yours faithfully



Contact- 9999999999

Mail- sharmaakriti@gmail.com

Refund of Admission Fees in School due to Covid-19

Akash Jha

2nd Main Road, Sector – 7

Navi Mumbai, Maharashtra

Date: 22nd February 2022

The Principal

Marian International School

Sector-7, Navi Mumbai, Maharashtra

Sub: Refund the admission fees in School due to Covid-19.

Respect Sir,

I am Akash Jha, father of Nikhilesh Jha studying in class 2 in section C with admission number XXXX. He joined the school on 1st January 2022. I wish to cancel my child’s admission due to the imposition of lockdown following the COVID-19 outbreak. Since he is already attending online classes in K12 home school, and the lockdown is again imposed around the country, there are fewer chances of reopening schools now. Therefore, I would like to request you to cancel his admission and refund the amount of Rs. 25,000 to the account number XXXXXXXXXXXXXX in ICICI Bank.

I have attached the payment receipt along with the letter for your reference. I shall be highly obliged to you for any help you can provide.

Yours sincerely




  • Payment receipt

Frequently Asked Questions on Fee Refund Application


What is a fee refund application?

A fee refund application is a letter to the principal or the head of an institution written to request a refund of the fee paid for the admission of a child.


How can I write an application for a fee refund?

You can write an application for a fee refund following the formal letter format which we follow while writing any application to the Principal. You can write the application mentioning the details of your child, the payment details, the account details, etc.


Do I need to provide any document along with the fee refund application?

You can provide a copy of the payment receipt as proof that the fees have been paid. You can also provide the bank details for making the refund to your account.


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