Document Submission Letter | Check Sample Letters

When it comes to submitting documents, it is very crucial to know what, where, and how to upload/submit the documents. At some places, you will be asked to submit a letter along with the documents, or you may have to write a letter to the company if we fail to submit a few documents. To learn how to write the document submission letter, read the below article and check the sample letters given.

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How to Write a Document Submission Letter?

A document submission letter is needed when you want to submit documents along with your job application or if you have not submitted a few documents which were asked by your company. While writing a document submission letter, you will have to follow the formal letter format. In order to write a document submission letter, you will have to mention the details like your own address, the company’s address, contact details, etc. In the letter, you will have to mention the list of documents that will be attached along with the letter. Refer to the samples given below to understand the format better.

Documents Submission Letter Sample

Here are a few samples to refer to for a better understanding of the format of writing a document submission letter.

Sample Letter Submitting Documents to a School

Joanna Prishilla

#77 B. Narayanpura, Mahadevpura


23rd Feb, 2022


The Principal

Marian School of Social Science

Outer Ring Road, Mahadevpura



Sub: Submission of pending documents


Respected Sir,

I am Joanna Priscilla, student of Class 10 C, roll number- 33, with admission number 1234. I am writing this letter to inform you that I have submitted the pending documents including my marksheets, transfer certificate and migration certificate. I could not provide them during the admission process as I had not received them from my previous school.

I have attached all the documents along with this letter. Kindly do the needful.

Yours faithfully,



Class- 10 C, Roll num-33

Number- 999999



  • 9th certificate
  • Marksheet
  • School Leaving Certificate

Letter for Submitting Certificates to a Company

Kiran Choudhary

448, S M L Nagar

Bhubaneswar, Odisha- 751007



The HR

UX Designing Pvt.Ltd

Airport Wall Side Road Murgesh Palya

Bangalore- 560076


Sub: Information of submitted documents


Dear HR,

I am Kiran Choudhary with employee ID E0000. I am sending with this letter, all the documents which are required for the application process. Please find the list of documents below.

Kindly revert in case you need any more information.

Thank you.

Yours sincerely,



ID – E0000


  • Aadhaar Card
  • Pan Card
  • Bachelor’s and Master’s Degree Certificates
  • Previous Employment Offer Letter
  • Experience Certificate
  • Relieving Letter

Frequently Asked Questions on Document Submission Letter


What is a document submission letter?

A document submission letter is a type of formal letter which is written to the head of an organisation informing about the status of document submission either in school or your company.


After submitting the documents during the application process, do I need to write a document submission letter?

Yes, it is better to write a document submission letter to the principal or the HR of the company informing them that the required documents have been submitted.


How to write a document submission letter?

A document submission letter can be written in the formal letter format. You will have to also mention the list of documents you will be sending.


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