Document Submission Letter | Check the Sample Letters for it

The job application process is very lengthy. When it comes to submitting documents, it is very crucial to know what, where, and how to upload/submit the documents. At some places, we will be asked to submit a letter along with the documents, or we may have to write a letter to the company if we fail to submit a few documents. To write the document submission letter, read the below article and check the samples for it.

How to Write a Document Submission Letter?

A document submission letter is needed when you want to submit documents along with your job application or if you have not submitted a few documents which were asked by your company. While writing a document submission letter, we will have to follow the formal letter format. In order to write a document submission letter, you will have to mention the details like your own address, the company’s address, contact details, etc. In the letter, you will have to mention the list of documents that will be attached along with the letter. Refer to the samples given below to understand the format better.

Documents Submission Letter Sample

Below in the article, we have provided a few samples to refer to for a better understanding of the format of writing a document submission letter. The letter for submitting certificates should be written in a humble language.

Sample Letter Submitting Documents to a School

Joanna Prishilla

#77 B. Narayanpura, Mahadevpura


Date: 23rd Feb 2022

The Principal

Marian School of Social Science

Outer Ring Road, Mahadevpura


Sub: Document Submission Letter

Respected Sir,

I am Joanna Prishilla, student of Class 10 C, roll number- 33, with admission number XXXX. I am writing this letter to inform you that I am attaching a few documents which were needed during the admission process, but I could not provide those because I was yet to receive those documents from my previous school.

After taking TC from my previous school, I moved to Bangalore. As I had not received the certificates and mark sheets, I could not provide them during the admission process. I have received the documents and I am attaching the certificates and mark sheets along with this letter. Thank you for considering my request and please do not hesitate to contact me for any inquiry.

Yours faithfully,



Class- 10 C, Roll num-33

Number- 9999999999

Mail- [email protected]


  • 9th certificate
  • Marksheet
  • School Leaving Certificate

Letter for Submitting Certificates to a Company

Kiran Choudhary

448 Saheed Nagar

Bhubaneswar, Odisha- 751007

Date: 23rd Feb 2022

Human Resource

UX Designing Pvt.Ltd

Airport Wall Side Road Murgesh Palya

Bangalore- 560076

Sub: Information on submitted documents.

Dear HR,

I am Kiran Choudhary with employee ID E0000. I am sending with this letter, all the documents which are needed for the application process. Along with this letter, I have attached all the documents. The list of documents is given below.

I hope that I have attached all the documents asked by you. Please do not hesitate to revert back and let me know if any more documents are needed.

Thank You.

Yours sincerely,



ID – E0000


  • Aadhar Card
  • Pan Card
  • Bachelor’s and Master’s Degree Certificates
  • Previous Employment Offer Letter
  • Experience Certificate
  • Relieving Letter

Frequently Asked Questions on Document Submission Letter

What is a document submission letter?

A document submission letter is a type of formal letter which is written to the head of an organisation informing about the status of document submission either in school or your company.

After submitting the documents during the application process, do I need to write a document submission letter?

You can write a document submission letter to the principal or the HR of the company informing them that the required documents have been submitted.

How to write a document submission letter?

The document submission letter can be written following the formal letter format. You will have to mention the list of documents you will be sending.

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