How to End an Email: Closing Formats for Various Types of Mails

Emails have become the most convenient and most used method of communication. Whether it is a personal or professional email, there is a particular format for writing an email. The language should be formal, and the way you begin and end the email is important too. Most often, people are concerned about how to end an email. Well, if you are looking for an answer to that, check out this article.

Table of Contents

• How to End an Email?
• Points to Remember while Ending an Email
• Closing Various Types of Emails
  • Closing a Formal Email
  • Closing an Informal Email
  • Closing an Email of Gratitude and Request
• Things to Avoid while Closing an Email
• Frequently Asked Questions on How to End an Email

How to End an Email?

A proper ending is as vital as what is in the body of the email. The reasons for this are as follows.

• A proper closing indicates that it is the end of the message or information.
• It motivates the receivers to work accordingly.
• Gives a positive impression to the readers.
• Convenient to understand what the sender is expecting.
• Easier to find the contact details of the sender.
• The receiver will want to respond to the sender.

If you are working somewhere and sending a business email to your co-workers or your managers, or even if you are writing a personal email, it is always essential that you end the email properly. It is quite disrespectful to end the email abruptly or just end it with your name. So, read on to learn how to end your email.

Points to Remember while Ending an Email

• Reviewing the Body of the Email: Before concluding the email, read the body again. It will help to find if there are any errors and also to understand how it should be concluded.
• Conveying Your Gratitude: When you write the email, remember to thank your receiver as they would be spending time reading your email.
• Adding a Call to Action: After thanking the readers, you can add a call to action in your mail, which is a request to complete a task for you. For example, if you are writing an email to the hiring manager, then you can request them to process your application or follow up with your application.
• Closing with Your Name: Writing your name after the concluding paragraph will help the receiver identify and remember who has sent the mail and will find the need to read the mail thoroughly.
• Including the Contact Details and Professional Information: After your name, it is also necessary to add your contact details and your designation. This will help the receiver contact you or remember you for further needs.
• Proofreading the Email: After the email has been drafted completely, proofread the text and check for any errors. Emails do not have any edit option. Therefore, it is necessary that you proofread the email and then send it to the desired recipient.

Closing Various Types of Emails

The conclusion of any sort of writing plays a vital role. It gives the overall impression and a brief idea of the text. In an email, it helps in explaining our intentions in brief and also by leaving a positive impact on the readers. Check out the following section for various closing remarks you can use to end an email.

Closing a Formal Email

The closures for business emails and personal emails are different. To know how to end a professional email, refer to the closures provided below.

• Regards – This may sound a little too formal, but it is the most commonly used closure in a formal or professional email.
• Sincerely – This is the most formal and perfect way of concluding an email. It conveys the right tone in a professional email.
• Best Wishes – This is the best combination of friendliness and formality in an email. It can be generally used while sending greetings or wishes in a professional manner.

Closing an Informal Email

Informal emails can include emails written to co-workers as an invitation, written to a friend, or written to your teammates for a party, etc. Refer to the types of closures provided below that can be used in informal emails.

• Cheers – This is a good way of signing off a friendly email. It sounds more energetic and friendly.
• Best – This conveys your best wishes in a more friendly manner. It is an informal way of converting your best wishes.
• As ever – This can be best used with people who are working with you for a longer period of time. It gives an assurance that your connections are stronger as before.
• Sending you good vibes – It is a more friendly way of signing off, which can be a warm way of ending the email on a good note.

Closing an Email of Gratitude and Request

Closing an email in a tone of gratitude or request is very common. Refer to the best way of conveying your gratitude to the recipients.

• Thanks in advance – This is a way of conveying gratitude as well as leaving with an expectation. This is the best way of concluding the email. It sets an expectation on the receiver’s end.
• Thanks/Thank you – This is a simple way of concluding the email as well as expressing gratitude.
• I appreciate your assistance/help in the task – It is the best way of appreciating someone who has helped you with something. It can never be incorrect or inappropriate.

Things to Avoid while Closing an Email

• Using abbreviations (like thx & rgds, etc.) is the most informal and inappropriate way of signing an email. These must be avoided in all kinds of emails.
• Using words like love, take care, etc., is not accepted in formal emails.
• “Looking forward to hearing from you” is a way of showing your expectations. While it is not wrong to use it, ‘Thank you in advance’ can be a better way to do the same.