Notice Writing - Learn How to Write with Examples

Just like letter writing and report writing, notice writing is also a skill that you should learn and practise as they are writing forms that would be an integral form of communication throughout your academic and professional life. The first question that might pop up in your mind when you see the term would be – what is notice writing or how to write a notice.

This article will help students understand everything they need to know about notice writing. Let’s read the entire article to find out how to write a notice, the format of a notice, and the tips and techniques to be followed to write an informative notice. Check out the sample notices for a clearer idea of the same.

Table of Contents

What is Notice Writing?

Students might have heard the term ‘notice’ a number of times, but what does the term ‘notice’ mean or how to identify a notice? A notice is a written formal announcement intended for a large group of people. A notice follows a very precise form of writing where just the key points about the concerned topic are mentioned. Any extra details are avoided in notice writing. Since notice writing is a way to reach a large number of people in a short time, it’s important that the unnecessary detailing is avoided.

For example, suppose you have to write a notice to inform a group of people about an event. All you have to do is inform people about what the event is about, where and when it will take place, and sign it off with your designation. So how would you write a notice for that? Let’s learn about the format in which notices are written.

Format of Notice Writing

Notice writing is the easiest writing piece that students can go for. Just like letters and articles, notice writing too has a particular format. In fact, marks are often allotted for the format itself during evaluation. So if you want to get full marks in notice writing, you have to learn how to design and present a notice that would fulfil its purpose.

  • Name of the Organisation – The first thing to write is the name of the organisation/school/college from where the notice is being issued. This will help people identify who has published or put out the notice.
  • Title – The title for any notice writing is the word “Notice” itself. This is to let the readers know that they are about to read a ‘Notice’.
  • Date – The next important thing that students must keep in mind while drafting the notice is to write the date. The date is written in the left corner of the notice. The date helps the readers to understand when the notice was issued. Writing dates also helps to use it as a reference for future use.
  • Heading – The heading of the notice refers to the subject of the notice. In the heading, the students have to write briefly about what the notice is about. This helps the readers to have an idea about what the notice might consist of.
  • Body – The body contains the main content of the notice. But one must keep in mind that the body of the notice should be kept short and informative. Only necessary information would be written in the body, which is usually written in passive voice.
  • Signature and Designation – The notice ends with the signature of the person who composes the notice and their designation (in capital letters). It helps the readers to understand who has issued the notice.

Tips for Notice Writing

If you want to score full marks in notice writing, you need to remember a few simple tips. Let’s go through them.

  • No details – Notice writing is not about details but about the exact information you need the readers to know. While writing a notice, one must always keep it short yet informative.
  • Correct Heading – Since the notice is meant for a large audience, it’s important that they understand what the notice is about. For that, the writer has to wisely choose the notice’s heading.
  • Format – It is very crucial that the writer maintains the format of the notice. Make sure you use a large font size for the name of the organisation (probably 14), a smaller font for the next two lines containing the term ‘notice’ and what the notice is about. See to it that you use capital letters for ‘notice’. This is done in order to draw attention to it. The body of the notice can be written in a comparatively smaller font size (probably 11 or 12). End the notice with the signature of the individual issuing the notice followed by their designation in block letters.
  • Clarity – Even if notices are meant to be short, you have to make it clear to the readers what the notice wants to convey. If the message of the notice isn’t clear, it might give rise to ambiguity among the readers.

Examples of Notice Writing

Taking a look at how exactly a notice is written can give you a clearer idea of how it is done. So, here is a template and a few examples that you can refer to when drafting a notice on your own.

Notice Writing Template

Name of the School/College/Organisation

NOTICE

Date

Title of the Notice

Body of the Notice

Signature

DESIGNATION

Now that you have an idea about how you can write a notice and its format, let’s go through a few examples as it will help you implement whatever you have learned so far.

Sample Notice Writing for Class 10

Imagine you have been asked to draft a notice on the upcoming parent-teacher conference, here is an example to help you write a good one.

National Model Public School, Chennai

NOTICE

14/01/2022

Parent-Teacher Conference

The Parent-Teacher Conference will be held on the 20th of January, 2022. It is mandatory for all parents of Std 10 students to attend the conference. The conference will go on for two hours (10 a.m. to 12:00 p.m.) All parents will have to assemble in the Main Auditorium by 9:45 a.m.

Signature of the Principal

PRINCIPAL

National Model Public School, Chennai

Sample Notice Writing for Class 11

If you are asked to prepare a notice regarding the summer vacation along with some instructions, here is a sample you can refer to.

St. Joseph’s Matriculation Higher Secondary School

NOTICE

15/04/2022

Summer Vacation

Dear Students/Parents,

The school will remain closed from April 25th to June 2nd for summer vacation. The last day of attendance would be 24.04.2022. Parents are asked to pick up the students from their classrooms after the exams on the last day.

Signature of the Principal

PRINCIPAL

St. Joseph’s Matriculation Higher Secondary School

Sample Notice Writing for Class 12

For example, if you are the Head Boy/Head Girl of a school, and you have to issue a notice about a meeting for the Annual Day function, here is how you can do it. The notice has been drafted for you.

Delhi Public School, Vadodara, Gujarat

NOTICE

25/04/2022

Meeting for Annual Day Programme

Our school will be organising its 30th Annual Day on 25th December, 2022. Students who want to take part in the Annual Day are requested to report at the Auditorium Hall tomorrow (26th April, 2022) at 12:30 p.m., i.e., after the lunch break.

Signature of the Head boy/Head girl

HEAD BOY/HEAD GIRL

Frequently Asked Questions on Notice Writing

What is notice writing?

Notice is a written formal announcement for a large group of people.

How to write a notice?

To write a notice, you have to make sure to do the following.

  • Write the name of the school/college/institution followed by the heading ‘NOTICE’ in the centre.
  • Write the date on the left hand side of the page.
  • Mention what the notice is about in the next line. For example, Attendance regularisation.
  • Use a salutation if it is particularly intended to an audience.
  • In the body of the notice, include the necessary information including time, date, duration and venue. If there is anything that is expected of the audience, mention that as well. However, see to it that you do not write long paragraphs. Keep it short and to the point.
  • End the notice with the signature of the person issuing the notice and their designation in block letters on the left hand side of the page.