Bank Reconciliation Statement Meaning
Bank Reconciliation Statement is a record book of the transactions of a bank account. This statement helps the account holders to check and keep track of their funds and update the transaction record that they have made. Bank Reconciliation statement is also known as bank passbook. The balance mentioned in the bank passbook of the statement must tally with the balance mentioned in the cash book. In the statement, all the deposit will be shown in the credit column and withdrawals will be shown in the debit column. However, if the withdrawal exceeds deposit it will show a debit balance (overdraft).
Also Explore: Important Questions for Bank Reconciliation Statement
Importance of Bank Reconciliation Statement
Generally while making a comparison between the company’s cash book and bank balance, the balance does not tally. Therefore, it is important to determine the cause for the difference and display them in the bank reconciliation statement and then tally the two balances. The bank reconciliation statement helps in explaining the differences in the amount between the company’s cash book and bank balance. The cash book and the bank passbook differences are caused by:
- The difference in timing recording the transactions: The difference in timing can be caused by many factors which are:
- Bank-issued cheque but not yet deposited for payment
- Paid cheque in the bank but yet not cleared
- Bank made direct debit from the customer’s side
- Cheque/ amount deposited directly to the bank account
- Dividends and Interest collected by the bank
- Bank made direct payment from the customer’s side
- Cheques deposited/bills discounted dishonoured
- Errors made by the company or by the bank: In a few occasions, the error in two balances can be made from the bank side or in the company’s cash book. Few errors are as follows:
- Errors made while registering the transaction by the company
- Errors made while registering the transaction by the bank
Additional Reading: DK Goel Solutions for Bank Reconciliation Statement
Types of Bank Reconciliation Statement
The Bank Reconciliation Statement can be prepared in 2 ways:
- Documenting of bank reconciliation statement without adjusting the cash book balance.
- Filing of bank reconciliation statement after adjusting the cash book balance.
Steps to Prepare Bank Reconciliation Statement:
- First, the date on which the statement is recorded is mentioned.
- After which the balance displayed in the cash book is mentioned in the statement. Sometimes, the balance mentioned in the passbook can also be mentioned.
- The deposited cheques which are not collected are deducted.
- Then the cheques issued but the deposited for payment, but amount directly deposited in the bank account are recorded
- All the transactions like overdraft interest, amount debited by the bank but not recorded in the cash book, cheques and bills dishonoured are deducted.
- All the credits and profit collected by the company and directly deposited in the bank is added.
- Adjustments of errors are made
- Now the balance between the cash book and statement should be equal or the same.
|Q.1 Briefly explain the main reasons for differences between balances as per cash book and balance as per bank passbook.|
|Basis of differences||
|(A) Differences due to timing.||Following transactions are recorded in Cash Book or in Pass Book at a different date.
|(B) Differences due to the recording of transactions by bank||
|(C) Differences due to error & omissions in recording|| These differences may arise, due to an error committed in recording transactions in the cash book by the account holder or in the passbook by the bank.
(I) The error committed by the account holder in the recording of transactions:
(II) The error committed by the bank in the recording of transactions:
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