Name Change Request Letter Sample | Check Format and Sample Letters

If you have gone through a passport verification process, you would know how important it is to have the same name and address in your passport application and all the other supporting documents you are providing. So, it is important to make sure you change your name legally (if you ever want to change your name) and also get it updated in all official documents and identification cards, even if it is just an alphabet. Most often, a person changes their name for some personal or other reasons.

In this article, you will learn what a name change request letter is and how to write one in this article.

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How to Write a Name Change Request Letter?

A name change letter can be raised to banks, offices, government offices, etc. It should include information like your name, address, date, bank or organisation, address of the organisation, your previous name and the changed name or surname. Also, see to that you attach a copy of the proof of name change and other supporting documents.

To further understand the format better, refer to the name change request letter samples provided below.

Name Change Request Letter Samples

As mentioned, in order to change the name or surname, you will have to write a letter to your organisation following the name change letter format. It is similar to that of a formal letter. For instance, in case a child’s name is changed, then the parents will have to write an application letter to the principal of the school requesting to change their name in the register. Refer to the below-provided sample letters for a better understanding of the format.

Name Change Request Letter to Bank

Ayushi Sharma
567, Satya Nagar
Bhubaneswar, Odisha – 751002

17th February, 2022


Shiva Kumar Mishra
Branch Manager
Satya Nagar, Odisha – 751002


Sub: Request to change my name in the bank records


Dear Sir,

I have been a customer of your bank for a few years with account number (mention your account number). I am writing this letter to bring to your kind attention that I have changed my name for some personal reasons, and I want to change the same in the bank records as well. Since my name is now legally changed, I would like to request you to change my name from ARUSHI SHARMA to AYUSHI SHARMA. For your reference, I have attached the legal proof of my name change with this letter.

I request you to do the needful at the earliest possible, and I shall be highly obliged for the same. You can contact me on 9999999999 or at my mail address ( for any further clarifications.

Thank you.

Yours sincerely,

Ayushi Sharma


  • Legal proof of name change
  • Copy of Aadhaar card with changed name

Application for Surname Change

Chinmayee Das
448 Saheed Nagar
Bhubaneswar, Odisha – 751007

17th February, 2022


The Principal
Vikash Residential School
Khandagiri, Odisha – 751036


Sub: Request to change my name and address in school records



I, Chinmayee Das, TGT English, am writing this letter to bring to your kind notice that I have changed my surname after my marriage. I have legally changed my name and address with my husband’s details, and the same has been updated in my certificates also.

Previous name – Chinmayee Das

New name – Chinmayee Das Mohanty

Changed address – 654 Mahatma Gandhi Road, Berhampur, PIN – 751090.

I would like to request you to kindly make the changes as per the proof so that there won’t be any further issues legally. I have enclosed the supporting documents along with the letter. Please do the needful at the earliest.

Thank you.


Chinmayee Das
TGT English


  • Legal proof of surname and address change
  • Aadhaar card with new details

Surname Change Request Letter to Office

Ashima Chakraborty
Shiv Krupa Building
Dairy Circle, Koramangala
Bangalore- 560043



The HR Manager
UIV Solutions
Ring Road, Mahadevpura
Bangalore – 560016


Sub: Request to change my surname as per records


Dear Rima,

I, Ashima Dutta, with employee ID E09876, have now changed my surname and address details after my marriage. The details have been changed legally, and the necessary changes have also been made in the documents. I request you to update my details as mentioned below:

Before marriage:

Name – Ashima Dutta

Address – B Narayanapura, #98, 2nd Cross Road, Mahadevpura, Bangalore- 560016

After Marriage:

Name – Ashima Chakraborty

Address – Shiv Krupa Building, Dairy Circle, Koramangala, Bangalore- 560043

Kindly do the needful as early as possible to avoid any further miscommunication.

Thank you.


Ashima Chakraborty
Contact: 9999999999
Mail id:


  • Aadhaar card with the changed name
  • Legal proof of surname changed

Frequently Asked Questions on Name Change Request Letter Sample


How can I change my name in my bank loan account?

After your name or address has been changed legally, write a name change request letter to the branch manager of your bank, mentioning the old name and the changed name that has to be updated with your account details and legal proof of name change.


Can I write to the bank manager for the change of my surname in my current account?

You can write to the branch manager where your account is registered with the proof of legal changes made against your name.


Which documents can be considered as proof of name change?

An affidavit with the signature of the applicant and attested by the Judicial Magistrate/Notary will be considered as the legal proof of your name change.


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