Application for Hostel Allotment | Check the Format & Sample Letters

Moving to a new city, a new college, a new hostel? The first important thing to worry about is where to stay. When we join a new college or university, we can stay in the college hostel but when we are outside of the university then we will have to worry about our stay. Now it is easier because of the availability of private hostels. Some college hostels have a lot of restrictions which becomes hectic for the students to manage for which they opt for private hostels. Since the college hostels are safe, all parents will definitely want their children to stay in the college hostels rather than private ones. So at times, it becomes difficult to get a vacant room there. Either to pre book a room for yourself or to get confirmation about the availability of a room, you will have to write an application for hostel allotment to the hostel owner or the warden.

How to Write an Application for Hostel Allotment?

In order to write an application for hostel accommodation confirmation, you will have to follow the format of letter writing. Throughout our school life, we must have written a variety of letters to our Principal, to our society secretary, permission letters to our leads, etc. Just like other formal letters, an application for room allotment will also be a formal letter, either to the hostel owner or the hostel warden.

The application for hostel accommodation is a formal letter which is a confirmation letter regarding the accommodation availability in the hostel. The hostel application format will include the sender’s address, receiver’s address, reasons behind the hostel allotment, etc. The format and sample letters have been mentioned below in the article to help you write an application for hostel allotment.

Format and Hostel Application Letter Sample

The format and sample letters have been mentioned in the article for your reference. The format will be similar to that of formal letter format which will be written in a humble language.

Hostel Application Format

Adyasha Mohanty

448 Saheed Nagar

Bhubaneswar – 751007

Date- 25 February 2022

Marylane Girls Hostel

Bannerghatta Road

Bangalore – 560076

Sub: Query regarding the Hostel Allocation

Respected Madam,

With humble request, myself Adyasha Mohanty, beg to state that I am taking admission into Christ University Bannerghatta Campus for the Master’s degree in English and cultural Studies. My admission process will be taking place from the 1st of March which is why I am in search of a Hostel accommodation. The alumni of the university recommended me to get a confirmation from your hostel regarding the availability of a two sharing room. I will be comfortable with a two sharing room or a single sharing room because I will have to spend a lot of time with my research papers. It will be difficult for me to share my room with a lot of people.

I kindly request you to please provide the information regarding the facilities provided by you like the food services, costs of room for single and two sharing, deadlines, etc. I will be highly obliged if you can revert back to me with the same.

Thank You.

Yours Sincerely,

(Signature)

ADYASHA MOHANTY

Application for Room Allotment

Shubhashree Tripathy

Shakti Nagar, Lane-8

Cuttack, Odisha – 751031

Date- 25 February 2022

Marylane Hostel

Bannerghatta Road

Bangalore- 560076

Sub: Query Regarding the Room Allotment

Respected Madam,

With humble respect, I am Subhashree Tripathy beg to state that, I am taking admission in Christ University, Bannerghatta Campus and I am searching for a single sharing room in your hostel. As the hostels and colleges are reopening after the Covid-19 lockdown, I would like to request you to kindly allocate a single sharing room. Earlier I had written to you regarding the facilities available at your place and I think that is the best I can ever get. I shall be highly obliged if you can revert back with a confirmation about the single sharing allotment for me.

Thank You.

Yours sincerely,

(Signature)

SUBHASHREE TRIPATHY

Application for Hostel Accommodation

Shakti Meher

Zoo Side Wall Road, Sector-9

Navi Mumbai – 650012

Date- 25 February 2022

Christian Maritime Girls’ Hostel

Bannerghatta Road

Bangalore – 560076

Sub: Requesting for the details of Hostel Accommodation

Respected Madam,

With humble respect, I, shakti Meher, father of Soumya Meher, beg to state that my daughter Soumya Meher is going to take admission into Christ University Bannerghatta Campus for her graduation courses. I want her to reside in your hostel after considering other hostels around the campus.

Therefore, I kindly request you to revert back with the details of facilities available at your place also please let me know the charges for the various types of rooms available. I shall be highly obliged for the same.

Thank You.

Yours sincerely,

(Signature)

SHAKTI MEHER

Father of Soumya Meher

Frequently Asked Questions on Application for Hostel Allotment

How to write an application for hostel allotment?

The application for hostel allotment is a type of formal letter which can be written to the person in charge of the hostel. You can explain about your requirements if any or request them to revert back to you explaining about the facilities they have.

Whom should we address to while writing an application for hostel?

In order to enquire about the amenities of the hoste, you can write the letter to the person in charge of the hostel. If it is a college or university hostel, then you can write it to the head of the college or university.

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