Application for Hostel Allotment | Check the Format and Sample Letters

Moving to a new city, a new college, a new hostel? A good and comfortable place to stay would be what worries you the most. Most often, colleges and universities have hostels where students can stay. However, the space available is limited and you would mostly be asked to write an application for hostel allotment. It can be done either to pre book a room for yourself or to get confirmation about the availability of a room.

Go through the article to learn how an application for hostel allotment can be written. You can also take a look at the samples given to have a clear idea of how exactly it has to be written.

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How to Write an Application for Hostel Allotment?

In order to write an application for hostel accommodation confirmation, you will have to follow the format of formal letter. Throughout our school life, we must have written a variety of letters to our Principal, to our society secretary, permission letters to our leads, etc. Just like other those letters, an application for room allotment has to be written in a polite tone using professional language, either to the hostel owner or the hostel warden. Remember that you can, in no way, be informal.

The hostel application format should include the sender’s address, the date, the receiver’s address, the subject and the body of the letter requesting hostel allotment, followed by the complimentary closing, your name and contact details.

Format and Samples

Go through the format and sample letters given below to make sure you write a letter without missing out any information.

Hostel Application Format

448, Saheed Nagar

Bhubaneswar – 751007

February 25, 2022


Mr. Prateek Mishra

Marylane Boys Hostel

Bannerghatta Road

Bangalore – 560076


Sub: Query regarding hostel allocation


Respected Madam,

I, Adarsh, would like to inform you that I have taken an admission at Christ University, Bannerghatta Campus for the MA English and Cultural Studies. My admission process would be complete on the 1st of March and I am in need of a place for accommodation. I am writing to enquire about the same.

I request you to please provide the information regarding the availability of room and the facilities provided including food services, costs of room for single and two sharing, curfew, etc. Kindly revert at the earliest.

Thank you.

Yours sincerely,




Application for Room Allotment

Shubhashree Tripathy

Shakti Nagar, Lane-8

Cuttack, Odisha – 751031



The Warden

Serene Hostel

Bannerghatta Road

Bangalore- 560076


Sub: Query regarding room allotment


Respected Madam,

I am Subhashree Tripathy, a student of I BSc Computer Science. I had previously requested for a room allocation in the college hostel and I had been informed that I am to move into room no. 26. It has come to my knowledge that another girl has also been allotted the same room. I request you to kindly look into this and resolve the issue at the earliest as classes begin next week. Awaiting your response.

Thank you.

Yours sincerely,



Application for Hostel Accommodation

Zoo Side Wall Road, Sector-9

Navi Mumbai – 650012

23rd May, 2022


The Warden

University Girls’ Hostel


Bangalore – 560076


Sub: Requesting for the details of hostel accommodation


Respected Madam,

I, Shakti Meher, father of Soumya Meher, am writing to request details of accommodation being provided at the university hostel. My daughter has secured an admission for the BA History course at the university and her classes are to commence from the 5th of June (Monday). As there are hardly two weeks left, I would like to know the process of hostel admissions and also the information we would have to provide when applying for an accommodation.

Considering the fact that it would be safer for her to reside in the university hostel, I would like to request you to kindly provide with the details of rooms and facilities available so that I could do the needful at the earliest to secure a comfortable and safe space for my daughter.  I shall be highly obliged for the same.

Thank you.

Yours sincerely,



Father of Soumya Meher

Frequently Asked Questions on Application for Hostel Allotment


How to write an application for hostel allotment?

The application for hostel allotment is a type of formal letter which can be written to the person in charge of the hostel. You can explain about your requirements if any or request them to revert to you quoting the facilities they have.


Whom should we address the letter for hostel accommodation to?

In order to enquire about the amenities of the hostel, you can write the letter to the person in charge of the hostel. If it is a college or university hostel, then you can write it to the head of the college or university or the warden of the hostel.


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