Application to Hostel Warden | Check Format and Sample Letters

When you are in a hostel, you will have to follow the rules and regulations of the hostel. The warden of a hostel is just like your parents at home, who should always remain informed about everything. Whether going home or coming back from home, either going out for a night or a long stay, if coming late, etc., every information regarding the child must be informed to the warden. To keep your warden informed, you will have to write an application to the hostel warden informing them about your concern or query.

How to Write an Application to Hostel Warden?

When you want to go home from the hostel, you will have to take permission from your hostel warden. Without the warden’s permission, it is not possible to step out of the hostel, and for that, you will have to write an application to the warden stating the reasons behind it.

We have written various types of letters in our lifetime like a letter to Principal, leave application for school, etc. Similarly, an application letter for hostel warden is a type of formal letter which can be either written by the parents or by the student. The application to the hostel warden will include the details of the sender, the receiver, etc. While writing the application letter, do not forget to mention the reasons behind the application.

Points to Remember

  • Write the application in a humble and convincing tone.
  • Write about the reasons behind going home or taking leave, etc.
  • You must request the warden to grant you leave for certain days.

Samples of Writing Application Letter for Hostel Warden

To understand the format of writing an application to the hostel warden, we have provided a few sample letters for your reference.

Application for Going Home from Hostel

Subhashree Satapathy

New Ears Girls Hostel

Arekere, Bannerghatta Road

Date: 1st March 2022

The Warden

New Era Girls Hostel

Arekere, Bannerghatta Road

Bangalore – 560048

Sub: Permission to Visit Home for 10 Days.

Respected Madam,

With humble request, I am Subhashree Satapathy, staying in Room No. 508 (three sharing) would like to state that due to some family emergencies, I will have to go home for 10 days as requested by my parents. Since I am the eldest in my family, I will have to stay with my parents, and my extended support is much needed for the family during this emergency. My father has written the permission letter to you, and I have attached the same along with this letter. I shall go on 5th March 2022 and join back the hostel on 15th March 2022 by 3 pm.

You can contact my parents for any further confirmation. I request you to kindly accept my request, and I shall be highly obliged to you.

Father’s contact number – 9999992222

Mother’s contact number – 8888881111

Thank you.

Yours sincerely,

(Signature)

SUBHASHREE SATAPATHY

+2 2nd year

Jain University

Attachment:

  • Parents’ permission letter

Leave Application to Hostel Warden by Parents

Akriti Sharma

448, Saheed Nagar

Bhubaneswar – 751007

Date: 1st March 2022

The Warden

Marry Lane Girls’ Hostel

Arekere, Bannerghatta Road

Bangalore – 560048

Sub: Requesting to Allow My Child to Visit Home for 10 Days.

Respected Madam,

With humble request, I, Akriti Sharma, mother of Ananya Sharma staying in room number 508 (three sharing) would like to request you to kindly allow her to visit her hometown for 10 days from 5th March 2022 till 14th March 2022, and she will join back the hostel on 15th March by 9 am. She has to come home because of her sister’s marriage, and as she is the only sister, she will be needed here. I shall be highly obliged if you can accept my request and grant her leave for the above-said dates. I am attaching the permission letter granted by her class teacher along with this application. Please connect with me anytime on the below-mentioned contact numbers for any clarification.

Father’s contact number – 9999997777

Mother’s contact number – 8888880000

Thank you.

Yours faithfully,

(Signature)

AKRITI SHARMA

Mother of Ananya Sharma

Attachment:

  • Class teacher’s permission letter

Hostel Leave Letter to Warden

Abhijeet Sahoo

Room 403

Mount Carmel Boys Hostel

Koramangala, Bangalore

Date: 1st March 2022

The Warden

Mount Carmel Boys Hostel

Koramangala, Dairy Circle

Bangalore – 560014

Sub: Requesting to Leave the Hostel.

Respected Sir,

Myself, Abhijeet Sahoo, residing in your prestigious hostel in room number 403, would like to inform you that my final year degree exams are over, and I will have to leave the hostel and move to my hometown. I have cleared all my dues and shall leave the hostel on 5th March 2022. I have got the consent letter from my parents and have received it from my HOD as well. I have attached the consent letters along with the application.

I request you to kindly accept my application and complete the formalities before 5th March, and I shall be highly obliged for the same.

Thank you.

Yours sincerely,

(Signature)

ABHIJEET SAHOO

Room number – 403

Attachment

  • Consent letter from parents
  • Consent letter from HOD

Frequently Asked Questions on Application to Hostel Warden

How do I write an application to the Hostel Warden requesting to grant me leave?

You can write an application to the Hostel Warden following the formal letter format. Write the letter to the warden and explain the reasons behind taking the leaves.

What is a hostel leave letter?

A hostel leave letter is a type of formal letter written to the hostel warden before you leave the hostel. It is basically a request letter to allow you to leave the hostel.

Why do we write an application to the hostel warden?

You will need to write an application to the hostel warden if you are going home, or returning back to the hostel after a long holiday, etc. The letter is written to keep the warden informed about you so that they can plan the amenities accordingly. Since the students are under their responsibilities, they need to keep track of the child’s movement.

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