A salary certificate letter is a document that contains details about an employee’s salary. It acts as proof of employment and is provided by the employer. Generally, after every month’s salary is paid, the finance team of a company sends the salary slip or the salary certificate to the employee. However, there might be occasions where you would not have received it. In such cases, the employee may be required to write a letter requesting it. It then becomes the employer’s responsibility to hand over the salary certificate letter to the employee.
Table of Contents
- What Is a Salary Certificate Letter?
- Samples and Format of Writing a Salary Certificate Letter
- Frequently Asked Questions on Salary Certificate Letter
What Is a Salary Certificate Letter?
A salary certificate letter is provided by the employer containing details regarding the employee’s salary. It is proof that the person has been working in the company for a particular period. A salary certificate letter is provided by the employer but if it is missed from their end, then the employee can take the responsibility of writing a letter to the HR or the manager requesting them to provide you with the salary certificate. The request letter to HR can be written like other formal letters written to HR, letter to the Principal, etc. Similar to a salary increment letter to the employer, the request letter for the salary certificate can be written in a formal letter format.
Samples and Format of Writing a Salary Certificate Letter
Refer to the format and sample letters given below so that you can easily write one.
Salary Certificate Letter Format
To: Mr Ashish Rawat
Date: 2nd March, 2022
Time: 12:30 P.M
This is to certify that Mr Ashish Rawat has been working as the IT Head at Naturo Pvt. Ltd. for the last two years (from 5th January, 2020 – Present). He has been serving as a permanent employee of the company and drawing a salary of Rs. 80,000 per month. He has been a hard-working, sincere and dedicated employee.
This letter is being produced at the request of the employee, and we hold no accountability on behalf of the letter.
| Gross Salary (Rs.) 80,000 | Deductions (Rs.) | ||
|---|---|---|---|
| Basic Pay | EPF | ||
| DA | Professional Tax | ||
| HRA | TDS | ||
| Medical Allowance | Other Deductions | ||
| Others/Misc. | Total Deductions (2) | ||
| Gross Salary (1) | |||
| Net Salary (1-2) | |||
| Net Salary [Enter Amount in words] | |||
Alex Jason
HR Manager
Naturo Pvt.Ltd.
Outer Ring Road, Mahadevpura
Bangalore – 560016
Contact- 9999999999
Salary Certificate Letter to Employee
To: Mrs. Saswati Mishra
Date: 2nd March 2022
Time: 12:30 P.M
This is to certify that Mrs. Saswati Mishra has been working as the Content Head at IOP News Pvt. Ltd. for the last five years (from 5th January, 2018). She has been serving as a permanent employee of the company and drawing a salary of Rs. 8 lakhs per annum.
This letter is being provided at the request of the employee, and we hold no accountability on behalf of the letter.
| Gross Salary (Rs.) | Deductions (Rs.) | ||
|---|---|---|---|
| Basic Pay | EPF | ||
| DA | Professional Tax | ||
| HRA | TDS | ||
| Medical Allowance | Other Deductions | ||
| Others/Misc. | Total Deductions (2) | ||
| Gross Salary (1) | |||
| Net Salary (1-2) | |||
| Net Salary [Enter Amount in words] | |||
Pratikshya Dutta
HR Manager
IOP News Pvt. Ltd.
Outer Ring Road, Mahadevpura
Bangalore – 560016
Contact- 12345
Frequently Asked Questions on Salary Certificate Letter
What is a salary certificate letter?
A salary certificate letter is a document from an employer stating that the employee concerned has been serving in the company for a particular period of time. It is basically the complete information about someone’s salary stating the amount of salary they are earning currently, and the deductions including tax and EPF.
Why is a salary certificate letter important?
A salary certificate letter is important because it can be used as a proof that you have worked in an organisation. Your further salary increment can be done on the basis of the current salary structure.
How can I write a salary certificate letter?
You can write a salary certificate letter including the information about the employee like the employee’s name, designation, date of joining, number of years he/she has been working, performance in the company, and the complete salary structure.
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