The Gram Panchayat has a Secretary who is also the Secretary of the Gram Sabha. This person is not an elected person, but is appointed by the government. The Secretary is responsible for calling the meeting of the Gram Sabha and Gram Panchayat and keeping a record of the proceedings.
Generally, two meetings of Gram Sabha are held every year. In these meetings, the Gram
Sabha as the general body of the people hears the annual statement of accounts, audit or administrative report of panchayats.