Application for Provisional Certificate | Format and Sample Letters

A provisional certificate is a type of certificate issued for a temporary period of time. If you want to apply for an admission but haven’t received your original degree certificate, then you can submit your provisional certificate and secure an admission in a college. To receive a provisional certificate, you will have to write a letter requesting the head of the college or university to provide you with it. Go through the article to learn how to write one.

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What Is an Application for Provisional Certificate?

An application for the provisional certificate is a letter written to the head of the institution. It is issued to a student who wants to go for higher studies or get into a job only because the degree certificate has not been issued yet. To receive a provisional letter, the student or parents will have to write a letter requesting the same to the head of the department.

A letter for provisional certificate should include the sender’s address, the date, the receiver’s address, the subject, the salutation followed by the body of the letter explaining the reason behind your request for a provisional certificate, the complimentary closing, your signature and name in capital letters. See to it that you mention your roll number, identification number and your department.

Format and Samples of a Request Letter for Provisional Letter

An application for a provisional certificate is written following the format of a formal letter which includes the receiver’s address, body mentioning the reasons behind the issuance of the provisional letter, and closure of the letter. To understand the format better, refer to the below-provided samples.

Letter for Provisional Certificate to University

887, Saheed Nagar

SBI Lane, Bhubaneswar

15th February, 2022


The Dean

Utkal University

Bhubaneswar – 751007


Sub: Request for Provisional Certificate


Respected Sir,

I am Anish Mitra, a student of BA English Honors, with registration number UT1998. I have been a student of your esteemed university for three years (2018-2021). I completed my examinations on the 1st of March, 2021. As per the information received, it was said that the degree certificate and mark sheets would be issued later. I have applied for my Master’s degree at Jain University, Bangalore and I have been asked to submit either the degree certificate or the provisional certificate. I will have to provide all documents for verification by 28th February, so I request you to kindly provide me with the provisional certificate at the earliest.

Thank you.

Yours sincerely,



Provisional Certificate Request Application to College

Housing Board Colony

Baramunda, Bhubaneswarar

May 25, 2021


The Principal

Rajdhani College

Baramunda, Bhubaneswar – 751008


Sub: Request to issue Provisional Certificate


Respected Sir,

I, Tanisha Dutta, am a student of MA English (2019-2021). I have applied for higher studies at NGP College of Arts and Science and I have to submit the degree certificate along with the other documents for verification. The graduation for our batch has been scheduled in the month of October next year. Understanding that the degree certificate would be provided only then, the college has asked us submit a provisional certificate for the time being. So, I would like to request you to understand the urgency of the situation and issue a provisional certificate at the earliest so I can complete the application process.

Thank you.

Yours sincerely,



Frequently Asked Questions on Application for Provisional Certificate


How to write an application for the provisional certificate?

You can write an application for a provisional certificate to the head of the institution by stating the reason behind the issuance of a provisional letter. You can write it as:

I, ______ a student of _____ degree with registration number _____ have completed my course work on _____. I have been a student from ___ to ___. I am writing this letter to request you to issue me a provisional certificate which is needed for the admission process in ___ university for ____ degree.


Whom should I request to for issuing me a provisional letter?

After writing the application for a provisional certificate, you will have to send it to the principal of the college or university. You will have to address the letter to the Dean or Principal of your college or university.


Why do we need a provisional certificate?

A provisional certificate is needed for a temporary time period if your degree certificate hasn’t been issued and the student is unable to go ahead with their admission in college or proceed with the job application.


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