MS PowerPoint is a program which is included in the Microsoft Office suite. It is used to make presentations for personal and professional purposes.
In this article, we shall discuss in detail the functions and features of a PowerPoint presentation, followed by some sample questions based on this topic for the upcoming competitive exams.
To learn more about the different programs under Microsoft Office, visit the linked article.
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Given below are a few important things that one must know about the development and introduction of Microsoft PowerPoint:
- The program was created in a software company named Forethought, Inc by Robert Gaskins and Dennis Austin.
- It was released on April 20, 1987, and after 3 months of its creation, it was acquired by Microsoft.
- The first version of this program, when introduced by Microsoft was MS PowerPoint 2.0 (1990).
- It is a presentation based program which uses graphics, videos etc. to make a presentation more interactive and interesting.
- The file extension of a saved Powerpoint presentation is “.ppt”.
- A PowerPoint presentation comprising slides and other features is also known as PPT.
Gradually, with each version, the program was more creative and more interactive. Various other features were added in PowerPoint which massively increased the requirement and use of this MS Office program.
From the examination point of view, MS PowerPoint happens to be a very important topic. Candidates who are preparing for the various Government exams can visit the Computer Knowledge page and get a list of topics included in the syllabus and prepare themselves accordingly.
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Basics of MS PowerPoint
Discussed below are a few questions which one must be aware while discussing the basics of MS PowerPoint. Once this is understood, using the program and analysing how to use it more creatively shall become easier.
Question: What is MS PowerPoint?
Answer: PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software program which allows you to create professional-looking electronic slide shows.
The image given below shows the main page of MS PowerPoint, where a person lands when the program is opened on a computer system:
Question: How to open MS PowerPoint on a personal computer?
Answer: Follow the steps below to open MS PowerPoint on a personal computer:
- Click on the start button
- Then choose “All Programs”
- Next step is to select “MS Office”
- Under MS Office, click on the “MS PowerPoint”
A blank presentation is open on the screen. According to the requirement, a person can modify the template for a presentation and start using the program.
Question: What is a PowerPoint presentation or PPT?
Answer: A combination of various slides depicting a graphical and visual interpretation of data, to present information in a more creative and interactive manner is called a PowerPoint presentation or PPT.
Question: What is a slide show in a PowerPoint presentation?
Answer: When all the slides of a PowerPoint presentation are set in series and then presented to a group of people, where each slide appears one after the other, is a set pattern, this is known as a PowerPoint slide show.
Question: What all elements can be added to a slide?
Answer: The following elements can be added to a Powerpoint slide:
- Clip Art
- Media Clips
All these elements are mainly used to enhance presentation skills and make the slide more interactive.
To learn more about the Fundamentals of Computer, visit the linked article.
For a better understanding of the Microsoft PowerPoint and its operations, functions and usage, refer to the video given below:
Features of MS PowerPoint
There are multiple features which are available in MS PowerPoint which can customise and optimise a presentation. The same have been discussed below.
- Slide Layout
Multiple options and layouts are available based on which a presentation can be created. This option is available under the “Home” section and one can select from the multiple layout options provided.
The image below shows the different slide layout options which are available for use:
- Insert – Clipart, Video, Audio, etc.
Under the “Insert” category, multiple options are available where one can choose what feature they want to insert in their presentation. This may include images, audio, video, header, footer, symbols, shapes, etc.
The image below shows the features which can be inserted:
- Slide Design
MS PowerPoint has various themes using which background colour and designs or textures can be added to a slide. This makes the presentation more colourful and attracts the attention of the people looking at it.
This feature can be added using the “Design” category mentioned in the homepage of MS PowerPoint. Although there are existing design templates available, in case someone wants to add some new texture or colour, the option to customise the design is also available. Apart from this, slide designs can also be downloaded online.
Refer to the below for slide design:
During the slide show, the slides appear on the screen one after the other. In case, one wants to add some animations to the way in which a slide presents itself, they can refer to the “Animations” category.
The different animation styles available on PowerPoint are:
Apart from all these options font size, font style, font colour, word art, date and time, etc. can also be added to a PPT.
Also, there are various other subjects which are included in the exam syllabus for various competitive exams. Candidates can check the detailed section-wise syllabus in the links given below:
Uses of PowerPoint Presentation
PowerPoint presentations are useful for both personal and professional usage. Given below are few of the major fields where PPT is extremely useful:
- Education – With e-learning and smart classes being chosen as a common mode of education today, powerpoint presentations can help in making education more interactive and attract students towards the modified version of studying
- Marketing – In the field of marketing, PowerPoint presentations can be extremely important. Using graphs and charts, numbers can be shown more evidently and clearly which may be ignored by the viewer if being read
- Business – To invite investors or to show the increase or decrease in profits, MS PowerPoint can be used
- Creating Resumes – Digital resumes can be formed using MS PowerPoint. Different patterns, photograph, etc. can be added in the resume
- Depicting Growth – Since both graphics and text can be added in a presentation, depicting the growth of a company, business, student’s marks, etc. is easier using PPT
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Sample MS PowerPoint Questions and Answers
As discussed earlier in this article, Computer Awareness is included in the syllabus for many competitive exams. Thus to understand the program from the examination point of view is also a must.
Given below are a few sample questions based on MS PowerPoint.
Q 1. How many maximum slides can be added in a PowerPoint presentation?
- No fixed number
Answer: (3) No fixed number
Q 2. Slide Sorter view can be selected under which of the following categories?
Answer: (4) View
Q 3. The combination of which keyboard keys can be used as a shortcut to add a new slide in MS PowerPoint?
Answer: (3) ctrl+M
Q 4. Header and Footer option is available under which of the following categories?
Answer: (1) Insert
Q 5. Which of the following is not included in the “Insert” category in MS PowerPoint?
Answer: (4) Animation
Similar types of MS PowerPoint Questions may be asked based on the features or usage of the program. Thus, one must carefully go through the elements and aspects of PPT.
For any further assistance related to the upcoming Government exams, candidates can check the Preparation Strategy for Competitive Exams page.
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