Question

Explain the concept and importance of a secretary.

Answer 1

‘Secretary’, means an officer who is generally entrusted with the responsibilities of writing and exchanging letters, maintain documents and performing confidential activities on behalf of someone or any organization. A secretary is an important person in a business organization: It is said that a secretary is an indispensable person for office organization. Because he looks after the administrative work and executes the decisions taken by the management. A secretary occupies nucleus (central) position, around which the whole office machinery rotates. He occupies the key position in the administrative set up of the organization. He is a link between the top management and middle and lower management. A secretary is a custodian of secret, confidential and important information of his organization. Since he is closely connected with a top management, he participates in the decision making, policy framing, planning etc. A secretary is responsible for compliance with Legal requirements on behalf of his organization. Maintenance of statutory books and records, the filing of returns (legal papers) and statements to concern authorities, doing or completion of work within the stipulated time limit laid down by the law, all these are the responsibilities of a secretary.