Question

Long Answer Questions:
Explain the meaning and process of organizing.

Answer 1

Organizing is a “process of defining the essential relationships among people, tasks and activities in such a way that all the organisation’s resources are integrated and coordinated to accomplish its objectives efficiently and effectively”. — Pearce and Robinson

Organizing is a step-by-step process. At each step, an important task is performed by the administrators working at the top-level of management.

While organizing, the top managers carry out following important tasks:-

1. In this general eight-stepped process, the top management first fixes the common objectives of the organisation.
   
2. In the second step, they (top management) identify all the activities (i.e. works or jobs) which are required to achieve these predefined objectives.
   
3. In the third step, they group similar (related) activities and make their individual departments.
   
4. In the fourth step, they define the responsibilities (duties) of all the staff members (employees and managers).
   
5. In the fifth step, they delegate authority to staff members.
   
6. In the sixth step, the authority relationships between superiors and subordinates are established.
   
7. In the seventh step, they provide the staff members with all the essential requirements like money, machines, materials, etc., which are used for achieving the objectives.
   
8. In the eighth final step, they co-ordinate the efforts of all staff members and direct it towards achieving the common objectives of the organisation.