Question

State the following statement is True or False.

The Secretary of the meeting has to draft the minutes of the meeting.

• A. True
• B. False

Answer 1

The correct option is A True

This statement is True because of the following reasons :

(i) Minutes are brief summary of the business transacted at a meeting.

(ii) A secretary has to make entries in the minutes book within 30 days of every meeting.

(iii) The minutes of general meetings and board meetings must be recorded within 30 days of such meeting.

(iv) The secretary should show the minutes to the chairman immediately after drafting and get them approved from the chairman.

(v) Minutes cannot be altered once approved and signed by the chairman.

(vi) The secretary should draft the minutes after going through the agenda and the notes taken down by him during the course of the meeting.

(vii) Minutes should be complete in all respects i.e. all resolutions and decisions taken must be incorporated in the minutes.

(viii) Minutes should be divided into suitable paragraphs.

(ix) Minutes should be drafted in an affirmative manner.

(x) Hence, the secretary of the meeting has to draft the minutes of the meeting.