Question

What are the precautions to be taken while writing a business letter.

Answer 1

Business letter has got importance in the business world.Sucess of a depends upon its effective correspondence. Therefore the business letter are to be written very carefully. The following precaution should be taken while drafting the business letter.

1. Specific time for correspondence : Specific time should be fixed for correspondence. Correspondence requires concentration and fresh mind. So the first hour in the meeting is most suitable for writing letter.
2. Purpose of letter: Purpose of the letter should be very clear in his mind. He should have through of the subject matter.
3. Collect revelant information : The letter writer should have relevant information from the section or department before starting the letter. Information collected should be accurate.
4. Command over the language: The writer should have the knowlege of grammer.He should have the comamand over the language. Reply to business letter should be tactful. The sentence construction should be simple. The language should be appeling and forceful.