Write short answers for the following:
State the secretarial duties before the Annual General Meeting of a company.
State the secretarial duties before the Annual General Meeting of a company.
The secretary duties before the annual general meeting of a company are:
1. The secretary has to see that the Annual Accounts are prepared according to the provisions of the Act and duly audited and certified by the Auditors of the company.
2. The secretary has to prepare the agenda in consultation with the Chairman and issue notices of the Board Meeting held just before the Annual General Meeting. Even the secretary has to prepare the Annual Report of the Directors in consultation with the Chairman.
3. The secretary has to send the notice of the Annual General Meeting to all members along with necessary forms.
4. The secretary has to prepare the Chairman’s speech in consultation with the Chairman.
5. The secretary has to receive, scrutinize, countersign and register all proxies received before the fixed time.
6. The secretary has to close the Share Transfer Register and prepare the dividend lists and warrants.
1. The secretary has to see that the Annual Accounts are prepared according to the provisions of the Act and duly audited and certified by the Auditors of the company.
2. The secretary has to prepare the agenda in consultation with the Chairman and issue notices of the Board Meeting held just before the Annual General Meeting. Even the secretary has to prepare the Annual Report of the Directors in consultation with the Chairman.
3. The secretary has to send the notice of the Annual General Meeting to all members along with necessary forms.
4. The secretary has to prepare the Chairman’s speech in consultation with the Chairman.
5. The secretary has to receive, scrutinize, countersign and register all proxies received before the fixed time.
6. The secretary has to close the Share Transfer Register and prepare the dividend lists and warrants.
