The main role and responsibilities of a housing society’s secretary are:
- To organize meetings and record its minutes
- To make sure that all important documents, papers, books of the society are kept safely in the society office
- To act on behalf of the society when required
- To issue share certificates and notices to members within the required time
- To deal with matters of resignation from society members
- To make entry in the nomination register regarding nominations and revocations
- To keep a check at the society’s property
- To issue notices in case of any repairs to be done in the flats
- To prepare and issue bills for society’s maintenance charges
- To look into the society accounts and finalise it in timely manner
- To keep a record of the society’s current activities and prepare a yearly report for the Annual General Meeting
- To issue notice to members in cases where there are breaches of the society bye-laws
- To bring to the notice of the committee regarding cases of defaults in payments of the maintenance and other charges
- To invite and manage applications from society members for various purposes
- To conduct a timely inspection of the society’s property
- To perform other duties as required by the Board or prescribed by laws.
