Enquiry Letter - Format and Examples

Not everyone knows about everything, and sometimes we need to find out about the things we do not know or the things we would like to know about. Writing letters of enquiry is a professional way of doing this. Read the article to find out what an enquiry letter is and how to write enquiry letters.

How to Write a Letter of Enquiry?

A letter of enquiry is a letter written to enquire about something that you want to know. When writing a letter of enquiry, make sure to mention a list of all the details you would want to gather about the product you would like to purchase or the service you would like to avail. Also, ensure that you provide your contact details accurately so that the service provider can get back to you with the details you have asked for.

The format of a formal letter is followed when writing an enquiry letter, so like all formal letters, you have to start the letter with the sender’s address followed by the date on which the letter is being written. The receiver’s address comes next, followed by the subject, which states the purpose of the letter. The salutation and the body of the letter explaining what you want to know about are then written. You can end the letter by using a complimentary closing, followed by your signature and name in block letters.

Enquiry Letter Samples

To make your work a little more easier, here are a few sample letters of enquiry that you can use as reference when you are writing one on your own.

Check out Letter Writing for more sample letters.

Business Enquiry Letter – Regarding the Purchase of Materials in Bulk

89 B, Shamma Cottage

Devakottai

Karaikudi

Tamil Nadu – 630201

2nd January, 2022

The Manager

Fabloe Cloth Company

Katargam

Surat – 395003

Subject: Business enquiry for bulk purchase of fabrics

Sir/Ma’am,

I am writing in regard to our intention to buy cloth materials in bulk. I came across your store, and we had a talk with your supply manager in this regard.

I own a boutique that sells customised clothing, and I am in need of materials that would be suitable for sarees, salwar suits and lehengas. I am looking for crepe, georgette, double georgette, linen, cotton, silk cotton, jute, brasso silk, and chiffon materials. It would be a great help if you could send me the colours and patterns available in these categories and also the pricing details for each. I would also like to know if it is possible for you to customise colours and patterns for me.

Once I have a look at the different patterns and colours you have, I will let you know the ones for which you can send me samples. I will meet you in person to discuss the final pricing and the quantity of different fabrics I need. Feel free to contact me in case of any questions.

Thank you

Yours sincerely,

Signature

ALWIN ROY

Enquiry Letter Sample – Regarding a Job Vacancy

142 C, Blue Bird Apartments

Firefly Lane

Adugodi

Bangalore – 560027

05/01/2022

The HR Manager

Ellys Academy

Whitefield

Bangalore – 560066

Subject: Enquiry regarding the job opening for the post of English Language Trainer

Sir/Ma’am,

With reference to the mail I received dated 28/12/2021; I would like to enquire about the job opening for the post of English Language Trainer at your esteemed institution.

I have completed my post graduation in English Literature. I have experience working as an English Teacher for two years and as an English Language Trainer for a year. I have been looking for opportunities to work with an organisation like yours that associates with different institutions and trains their students. I would like to know more about the job role and other related details. Kindly send me a brochure so that I can learn more about your organisation and the activities you carry on.

I hope to hear from you soon and would also like to meet you in person for an interview on a suitable date. I am enclosing a copy of my updated resume for your kind perusal.

Thanking you

Yours sincerely,

Signature

SAJITHA RAVINDRAN

Enquiry Mail Format Sample Regarding Return and Replacement of Damaged Products

Recipient’s mail id

Subject: Enquiry about the procedure of return and replacement

Sir/Ma’am,

I am Rachel Green, Assistant Buyer at Tailorman Clothing Company. I had ordered 100 suits on the 2nd of January, 2022, and I received them today (08/01/2022). Upon checking them, I found that product numbers 22, 26, 54, 72, 89 and 93 have been damaged. I would like to know what is the procedure for return and replacement that is followed. It would be of great help if you could kindly get back to me with the details as soon as possible so that I can initiate the process of return at the earliest as we require the suits for an event next week.

Thank you in advance.

Sincerely,

RACHEL GREEN

Assistant Buyer

Tailorman Clothing Company

Contact: 017-59623468

Frequently Asked Questions on Enquiry Letter Format

How do you write an enquiry letter?

You have to follow the format of a formal letter when writing an enquiry letter. Ensure that you provide all the necessary information about the product or service you want to enquire about. List out every detail you would like to know about the product or service. Provide the address/contact details so that the receiver of the letter/mail can get back to you with the details.

How do you end a letter of enquiry?

You can use ‘Thank you’, ‘Thanking you in advance’, Looking forward to hearing from you’, etc. to end a letter of enquiry.

How do you start an enquiry email?

You can start the enquiry email with a salutation. This is followed by the body of the email in which you first introduce who you are and then state the purpose of your mail.

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