An Introduction to MS Word

One of the most widely used programs of Microsoft Office suite, MS Word is a word processor developed by Microsoft. 

An introduction to MS Word, its features and its uses, have all been discussed in detail, in this article. Also, a few sample questions based on this MS Office program have been given further below for the reference of candidates preparing for competitive exams. 

To know further about the MS Office suite and the various programs included in it, visit the linked article. 

Upgrade your knowledge of computer concepts and programs for the upcoming Government exams!!

Refer to the links below for assistance:

Since MS Word is one of the most used programs of the Office Suite, some basic information regarding its creation and development has been given below:

  • Charles Simonyi, a developer and Richard Brodie, a software engineer, were the two creators of MS Word
  • This program was initially named “Multi-Tool Word” but later, was renamed as MS Word
  • It was introduced in 1983
  • Word for Windows is available standalone or as a part of MS Office suite
  • MS Word for Mac was introduced by Microsoft as Word 1.0 in 1985
  • The extension for any word file is “.doc or .docx.”

Moving forward, details about the features and applications of Word have been discussed. To read more about the other Computer Knowledge topics, check the links given below:

Basics of MS Excel Computer Abbreviations
Computer Shortcut Keys High Level Computer Languages
Basics of Cloud Computing Computer and Hardware Questions

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Basics of MS Word

Let us first understand some basic aspects of Microsoft Word.

MS Word

What is MS Word?

Used to make professional-quality documents, letters, reports, etc., MS Word is a word processor developed by Microsoft. It has advanced features which allow you to format and edit your files and documents in the best possible way. 

Where to find MS Word on your personal computer?

Follow these simple steps to open MS Word on your personal computer:

Start → All Programs → MS Office → MS Word.

What are the uses of MS Word?

MS Word enables users to do write-ups, create documents, resumes, contracts, etc. This is one of the most commonly used programs under the Office suite. 

How to create an MS Word document?

To create an MS Word doc, follow the steps mentioned above to open Microsoft Word. Then once the program is open, click on “File” followed by “New”. This opens a new doc where something new can be created.

Since it is used by people of all age groups, in schools, in colleges and for official purposes, having proper knowledge of Microsoft Word is a must. The preview of the MS Doc file once it is opened is given below:

MS Word Document

Also, from a competitive exam perspective, one must be well aware of this topic. To get the list of all major Government exams conducted in the country, aspirants can visit the linked article. 

For a better understanding of how MS Word works and the features that are included in it, you can refer to the video given below and analyse its functioning easily.

Features of MS Word

Now let us read more about the features and components of an MS Word doc file in detail.

The image given below shows the different elements and categories which are available in MS Word doc:

MS Word - Features of Microsoft Word

  • Home

This has options like font colour, font size, font style, alignment, bullets, line spacing, etc. All the basic elements which one may need to edit their document is available under the Home option.

  • Insert

Tables, shapes, images, charts, graphs, header, footer, page number, etc. can all be entered in the document. They are included in the “Insert” category.

  • Design

The template or the design in which you want your document to be created can be selected under the Design tab. Choosing an appropriate tab will enhance the appearance of your document.

  • Page Layout

Under the Page Layout tab comes options like margins, orientation, columns, lines, indentation, spacing, etc. 

  • References

This tab is the most useful for those who are creating a thesis or writing books or lengthy documents. Options like citation, footnote, table of contents, caption, bibliography, etc. can be found under this tab.

  • Review

Spell check, grammar, Thesaurus, word count, language, translation, comments, etc. can all be tracked under the review tab. This acts as an advantage for those who get their documents reviewed on MS Word.

Apart from all the above-mentioned features, the page can be set in different views and layouts, which can be added and optimised using the View tab on the Word document. Margins and scales are also available for the benefit of the users. 

When compared with MS PowerPoint, MS Word is more of reading while PPT is more of visual and graphical representation of data. 

To know more about Microsoft Windows, visit the linked article.

For Govt exam aspirants, given below are links to the other subjects which are a part of the competitive exam syllabus:

Logical Reasoning Quantitative Aptitude
Verbal Ability Current Affairs
Static GK Banking Awareness

Uses of MS Word

Given below are the different fields in which MS Word is used and simplifies the work of an individual:

  • In Education: It is considered as one of the simplest tools which can be used by both teachers and students. Creating notes is easier using MS Word as they can be made more interactive by adding shapes and images. It is also convenient to make assignments on MS Word and submitting them online
  • In Workplace: Submitting letters, bills, creating reports, letterheads, sample documents, can all easily be done using MS Word
  • Creating & Updating Resume: One of the best tools to create your resumes and is easy to edit and make changes in it as per your experience
  • For Authors: Since separate options are available for bibliography, table of contents, etc., it is the best tool which can be used by authors for writing books and adjusting it as per the layout and alignment of your choice

Also, creating a Doc file and converting it into PDF is a more suitable option, so it is highly recommended. 

For competitive exam aspirants, given below are links which may help you prepare yourself for the upcoming exams:

Free Online Mock Test Series with Solutions
Previous Year Government Exam Question Papers with Solutions
Free Online Government Exam Quiz

Sample MS Word Question and Answers

Some sample questions and answers with the competitive exam perspective have been given below. Refer to these for assistance. 

Q 1. How can you open the column dialogue box?

  1. Alt+O+C
  2. Alt+A+C
  3. Alt+R+C
  4. Alt+C
  5. Alt+ctrl+C

Answer: (1) Alt+O+C

Q 2. Which is the default alignment in MS Word?

  1. Right
  2. Centre
  3. Left
  4. Justify
  5. None of the Above

Answer: (3) Left

Q 3. “Ctrl + =” is used for _________

  1. Change Alignment
  2. Subscript
  3. Superscript
  4. Change font to Bold
  5. None of the above

Answer: (2) Subscript

Q 4. A combination of which shortcut keys to use to split a table?

  1. Ctrl+shift+enter
  2. Ctrl+enter
  3. Shift+enter
  4. ctrl+alt+S
  5. alt+S

Answer: (1) Ctrl+shift+enter

Furthermore, to get the best tips to ace the upcoming Government exams, candidates can check the Preparation Strategy for Competitive Exams at the linked article. 

Get the best study material and the latest exam information at BYJU’S. 

Other Related Links

Difference Between Search Engine and Web Browse Difference Between MS Excel and MS Word
Difference Between WWW and Internet Difference Between Hardware and Software
Difference Between RAM and ROM Difference Between Notepad and WordPad

Government Exam 2023

Frequently Asked Questions on Microsoft Word


Q 1. Which formatting features can be added to the MS Word document?

Ans. The common formatting features which are available on MS Word include:

    • Font Style, Size and Colour</li
    • Header and Footer
    • Insert Images
    • Add tables and bulleted lists
    • Set a page layout
    • Add Word Art

The basic feature of why people choose MS Word over any other text editor is that it makes the document more visually interactive and appealing.


Q 2. What is Microsoft Word used for??

Ans. MS Word can also help you organize and write documents more efficiently. When the document is created in Word, the user can choose to start from a blank document or let a template do much of the work for the user. From then on, the basic steps in creating and sharing documents are the same.

Q 3. What are the basic functions of MS Word?

Ans. Given below are the basic functions of Microsoft Word:

  • Creating text documents
  • Editing and Formatting the existing documents
  • Making a text document interactive with different features and tools
  • Graphical documents, comprising images
  • Used by Authors and Researchers
  • Detect grammatical errors in a text document

Q 4. What is the extension of an MS Word file?

Ans. An MS Word file is always saved with the extension of .doc or .docx.

Q 5. What are the five basic fields of application for MS Word?

Ans. Using Microsoft Word, one can create resumes, reports, and write letters. Authors can use it to write their books and researchers for writing a thesis. Apart from this, it can be used as a simple text editor.


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