Courier Letter Format and Samples

Sending a courier to someone? You should know what a courier letter is. A courier letter or a declaration letter to a courier company is a formal letter to ensure the receipt of your package. The courier declaration format includes the details of your package like tracking number, type of item sent, and the amount paid for the same. Go through the article to learn how to write a courier letter and also check the sample letters to have an idea of how they are written.

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How to Write a Declaration Letter for Courier?

While sending a parcel, some courier companies may ask you to write a declaration for it. To write a declaration for courier, you will have to follow the format for the same. A declaration letter for courier would include all the data related to your package like the tracking number, the date on which you sent the parcel, your address and contact details, and what kind of item is being sent.

A courier letter format is basically like all formal letters. Write the letter to the concerned authority. Mention the purpose of your letter briefly in the subject and provide all the necessary information in the body of the letter. Sign the letter at the end and also mention your full name.

Sample Declaration Letters for Courier

Refer to the below-provided courier letter formats to write a courier letter.

Sample 1 – Letter for Sending a Courier

The Head (or any concerned authority)

DTDC Courier,


Bangalore – 560016



Subject: Declaration for sending non-fragile items


Dear Sir/Madam,

This is to inform you that my address is #75, Outer Ring Road, Mahadevpura, Bangalore, and I am sending a parcel through your courier, with tracking ID 7654322, to Athira V S, living at #65 Rayrajpur, Delhi.

I declare that the parcel is non-fragile and is a dress material as a birthday present to my friend. It has no commercial value. I have paid the courier charge of Rs. 250 for the parcel. I ensure that the details provided in the letter are correct and are written by me.


Amrita Jain

Sample 2 – Declaration Letter for Sending Marketing Materials

The Head,

Flying Machine Courier

India Gate, New Delhi

11 February, 2022


Sub: Declaration for sending marketing materials


Dear Sir/Madam,

This is to confirm that the consignment contains marketing materials for advertisement, which is being sent to our below-mentioned branch office for distribution to our dealers for free.

The items in the package are not for sale and therefore have no commercial value.

It is a certified consignment that does not contain any illicit or prohibited materials as defined by the country’s law and order. The value paid for the parcel is Rs. 6000.

Materials Detailed Information

Sugar Sales Ltd.

Outer Ring Road, Mahadevapura, Kamdhenu Nagar, Bangalore

Karnataka – 125 326

Ph : 999999




160 pcs packed in 8 packets
Our – VAT No : ******** CST No : **********

Thank You.


Vasant Rao

Sector-7, India Gate

New Delhi

Frequently Asked Questions on Courier Letter Format


Why is it important to write a courier declaration letter?

A courier letter is important to declare that the parcel sent by you would be safe and you will be responsible for any mishap.


How can I write a courier declaration letter?

In order to write a courier declaration letter, you will need to mention the details of your package like the tracking ID, sender’s address, receiver’s details, details of the consignment, etc. Use formal language.


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