Joining Report Letter | Check the Format and Sample Letters for it

A joining report letter is a letter from the candidate to the employer accepting the job offer and confirming the date and time of joining. In this digitalised world, everything has become online, but it is also a sweet gesture if you can send a letter stating that you have accepted the offer. In case you have not received the joining letter, you can write an application to your employer requesting to issue the joining letter.

How to Write a Joining Report Letter?

A joining report letter can be written to HR or your recruiter, or your reporting manager. It is basically a formal letter that states that you have accepted the job offer and the terms and conditions of the job. A joining report letter is a type of formal letter which should be written in formal language expressing your desire and willingness to join the organisation. You can refer to the below-provided sample letters before you write the joining letter to your employer.

Joining Report Letter Sample

In case you are not very sure about the joining report letter format, you can refer to the below-provided samples of a joining report letter and an application for a joining letter. After that, you can attempt your own version of the letter.

Joining Report Letter

Kanika Kar

Stadium Road, Adarsh Nagar

Hyderabad

Date: 1st March 2022

Asmita Reddy

Senior Human Resources Manager

Palm Designs Pvt. Ltd

Stadium Road, Sector B

Hyderabad – XXXXXX

Sub: Joining Letter

Dear Madam,

I am writing this letter in reference to the offer letter (OL00000) you sent to me on 25th February 2022. With pleasure, I accept the job offer for the position of Content Editor, and I am ready to join on 5th March 2022. I have accepted the terms and conditions mentioned and signed the offer letter. I am thankful for this wonderful opportunity, and I hereby assure you that I will work with full dedication and sincerity.

I am attaching the relevant documents along with this letter.

Thank you.

Regards,

(Signature)

KANIKA KAR

Contact No.: 1234567800

Attachments

  • Signed offer letter

Application for Joining Letter

Netra Tripathy

#75 Kamalam, B.Narayanapura, 1st Main Road

Mahadevpura, Bangalore – 560048

Date: 1st March 2022

Pratyush Yadav

Senior HR Manager

Rankopedia Pvt. Ltd

Mahadevpura

Bangalore – 560016

Subject: Request for the Issuance of Joining Letter.

Dear Pratyush,

I am writing this letter to inform you that I have accepted the job offer for the post of Content Writer in your esteemed organisation, and I have sent you the signed copy of the offer letter (OL0972) on the 22nd of February 2022. I was informed that I should receive the joining letter from Mr Karandeep Singh (Senior Manager) on 28th February 2022. But I have not received the joining letter yet. I request you to kindly issue the joining letter at the earliest so that I can continue with further processes without any delay.

Thank you.

Regards,

(Signature)

NETRA TRIPATHY

Contact: 9999991111

Frequently Asked Questions on Joining Report Letter

What is a joining report letter?

A joining report letter is a formal letter from the candidate to the employer informing that the candidate has accepted the offer letter, and the terms and conditions of the job.

How do I write a joining report letter?

While writing the joining report letter, do mention the start and end dates of your leave period, mention your job role, employee ID and other relevant details. You can refer to the sample letter below.

I am writing this letter to inform you that I have accepted the offer (offer number__) for the post of ____ and I shall be joining the office on _____(date) at ____(time). I am glad to accept the offer, and I shall remain grateful to you.

What is the difference between a joining letter and an appointment letter?

An appointment letter is sent by the employer to the candidate who has been offered the job and has accepted the job offer. On the other hand, a joining letter is a formal letter that the candidate submits to the employer accepting the job offer, and the terms and conditions of the job confirming the date of joining.

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