Relieving Letter Request | Learn How to Write and Samples

A relieving letter is a formal document provided by the employer to an employee after the employment is over. It is generally called an experience letter and is usually issued on the last working day of the employee. A relieving letter request is raised to the HR/employer only when the employee has not received it for a longer period of time. A relieving letter request from an employee can be made either online or offline.

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How to Write a Relieving Letter Request?

While writing an application for relieving letter to the HR of your previous company, do mention all the details of your employment so that it is easy for them to track the details. You can either mail or write an application to obtain a relieving letter but do mention the detailed information. It is also necessary to know the format in which a relieving letter request has to be written.

Go through the following sections to learn how it has to be written.

Sample of Writing an Application for Relieving Letter

Check the samples provided below to know the format of relieving letter request in detail.

Relieving Letter Request from Employee

Rashmi Kala

HR Manager

TY Technologies

23rd February, 2022


#77, Koramangala,

Bangalore – 560043


Sub: Request letter to issue relieving letter


Dear Rashmi,

I, Kanika Rana, with employee ID E0123, have worked as a content writer in the company since 2018 (1/3/2018-30/10/2021). I am writing this letter to bring to your notice that I haven’t received my relieving letter yet. As per the company policy, I had served a two-month notice period, and my last working day was on the 31st of December, 2021. I had submitted the company assets and completed all the formalities, as mentioned by you.

I am requesting you to kindly send me the relieving letter at the earliest so that I can complete my onboarding procedure in the current company. I hope you understand my concern and provide me with the relevant documents at the earliest. I shall be grateful to you for the same.

Thank you.



Kanika Rana

ID- E0123

Relieving Letter Request Mail

Sub: Regarding the issuance of relieving letter

Dear Rashmi,

This is Ashmita (Employee ID 0123). I have worked as the Senior Content Editor at your esteemed company. I am writing this mail to inform you that I haven’t received my relieving letter yet. I had sent in my resignation letter on 30th October, 2022. My last day with the company was 31st December, 2022. As per your mail, I have cleared all dues, submitted all the company assets, and the documentation has been successfully completed.

With every relieving process being complete, I  request you to kindly provide me with the relieving letter at the earliest possible date. I shall be grateful for this kind gesture.

Thanks and regards,

Ashmita Thakur

ID- E0123

Frequently Asked Questions on Relieving Letter Request


To whom do I send mail for relieving letters?

You will have to write a relieving letter request to the HR of your previous company for obtaining the relieving letter.


When should we ask for a relieving letter?

A relieving letter request from an employee should be raised after their employment and said notice period is completed with a company.


Why is it important to provide a relieving letter?

It is necessary to provide a relieving letter because it demonstrates that you have cleared all outstanding dues, and it also serves as proof that the individual is completely relieved of their responsibilities and is not in possession of any company data or internal property.


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